AgdaPkt 2008-01-28 Clsd and Reg - Laserfiche WebLink

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6.1E Page 13 Consultant shall prepare a work plan for the project, including a quality assurance plan. Consultant shall also prepare monthly invoices, including a brief summary of the project status with each invoice. The status report will include an update of the work being performed, and the status (originally planned, projected and achieved) of individual customer retrofits with respect to engineering and construction cost and water usage. The consultant will co-ordinate with the City's Finance Department to develop an approach and document format for the cost and water usage. This information will be used by the Program Manager and the City to track the costs and water supply benefits of the project. Task 1.2 - City Retrofit Coordination Meetings Consultant shall coordinate with the City through meetings and conespondence. It is anticipated that a, two-hour-1ong project status/coordination meeting will be conducted with the City every other week over the contract period. Consultant's project manager or designated representative will attend each meeting. Task 1.3 - QA/QC Program Consultant shall develop and execute a Quality Assurance/Quality Control (QA/Qc) Program specific to this project. Quality reviews will be conducted prior to the Preliminary and Final Design submittals for each retrofit. Task 1.4 - Schedule Consultant shall prepare a Gantt chart schedule for design and construction of each site retrofit. The schedule format will be coordinated with the City's program manager. The schedule will be updated monthly and will serve as the basis of preparing the status reports under Task 1.1. Task 2 - Service Lateral Coordination To assist in design of the pipeline conveyance system (by others) from the treatment facilities to the customer sites, Consultant shall perform preliminary service lateral reconnaissance. The assessment will determine existing meter locations and establish preliminary locations for new service lateral pipelines that will be constructed to the customer site boundary. This information will be provided by Consultant to the City via field notes and mark-ups of base drawings provided by the pipeline designer. The lateral will be designed and constructed by others. Task 3 - Customer Coordination, Data Gathering and Site Fieldwork The engineering labor effort for this task is estimated to be four hours per customer site. Task 3.1 - Preliminary Customer Site Visit Attend and participate in an initial customer site visit scheduled by a City representative. This meeting will occur after the City has performed BMP5 related work, has developed a customer information package, and has obtained a notice of intent, application for service and right-of- entry agreement from the customer. Agreement over $1 OK KennedyJenks Rev-2 112603 8