AgdaPkt 2020-02-24 Joint SA PFA - Laserfiche WebLink

Browse Search

6.E. - Page 2 of 50 ANALYSIS In September 2019, Public Works issued a request for proposals (RFP) to receive bids for the supply of water meters and AMI transceivers for use on a Sensus FlexNet AMI network. The RFP included an option to bid on any or all of the water meters included in the scope. Two proposals were received from Golden State Flow Measurement (GSFM) and Badger Meter. Badger Meter's proposal only included bids on approximately half of the City's water meter model requirements, and did not include a bid on any of the AMI transceivers required for a functioning AMI system. Badger was the lowest responsive and responsible bidder for the meters that they bid on. GSFM bid on the remaining models, and was the lowest responsible and responsible bidder for these meters. As such, staff recommends awarding a contract to Badger for the meters that they bid and awarding a contract to GSFM to fill the remaining meter model requirements. The agreements will be for two years and allow Public Works staff with the flexibility to purchase meters as -needed throughout the term for ongoing maintenance and replacement. Public Works staff plans to convert the remaining water meter population to AMI over the next four to six years, while continuing manual meter reading and providing customer service. Staff will replace approximately 2,000 meters annually until all manually -read water meters are converted to AMI. The anticipated cost for meters and AMI transceivers for the initial two-year term of these agreements is $500,000 each. The City may elect to extend either contract for a second and third term for a maximum of three terms, or six years. The intent of the agreements is to provide a reliable source of materials for the meter replacement project. The anticipated cost for meters and AMI transceivers for the second and third terms is $515,000 and $530,450, respectively. If a contract is extended, an amendment will be executed marking the beginning of new two-year terms from the effective date of the agreement. FISCAL IMPACT Funds for the first year of these agreements in the amount of $500,000 each are available in the FY 2019- 20 Water Enterprise budget, and funding for subsequent years (not -to -exceed $1,545,450 for each six- year term) will be included in future recommended operating budgets. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 93