AgdaPkt 2020-03-23 Joint SA PFA - Laserfiche WebLink

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5.1. - Page 2 of 6 childcare that was present within the facility, staff's recommendation for an emergency repair was necessary to minimize disruption to the facility and continue to provide a comfortable atmosphere equipped with heating and cooling for optimal facility operation in accordance with public health standards. ANALYSIS The Sandpiper Community Center is equipped with two (2) 48TC 20 -Ton roof -top package units. Both units were scheduled for replacement in the upcoming FY 2020/2021 Capital Improvement Program. Due to the size, weight, and location of the unit on the roof, a crane was required for proper dismantling and removal of the old units along with installation of the new units. Utilization of the appropriate crane for this installation was not only necessary, but extremely costly. Rather than incur the mobilization and rental rate of the crane a second time to repair the second unit as scheduled 6 months later, staff recommended the replacement of the second roof -top unit at the same time of the replacement of the inoperable one, which would reduce the overall project cost for this facility by approximately $25,000. Staff apprised the City Manager of the event and requested approval for an emergency replacement of both HVAC roof -top units. Pursuant to Resolution 15058, the City Council delegated to the City Manager the authority to waive public bidding in the event that the City Manager declares an emergency, finds that the emergency will not permit a delay resulting from competitive solicitation for bids, and such emergency action is in the public interest. The City Manager declared an emergency condition with respect to the HVAC units and authorized staff to move forward with the emergency purchase and installation of the units in the public's interest. Replacement of the units began on February 18, 2020 following an expedited delivery sooner than originally expected. Replacements of the units took place during a school district recognized "Ski Week" whereas minimal programming and occupancy was in effect. Heat was restored as of February 21, 2020 and the units were fully commissioned by the manufacturer as of March 3, 2020. FISCAL IMPACT Funds in the amount of $99,764 are available in the Tenant Improvement Fund, therefore no additional appropriation is required. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 101