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6.A. - Page 13 of 17 <br />B. Administrative Purchasing Policy. The City's Administrative Purchasing Policy may include <br />additional provisions such as Bidder's security; labor and material payment bond and <br />performance bond; Bid opening procedures; irregularities; rejection of Bids; and tie Bids. <br />C. Award. The Contract shall be awarded to the lowest responsive and responsible bidder based <br />on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria <br />specified in the Bid. <br />Sec. 2.65.2. CONTRACTS OF OVER $10,000 AND UNDER $100,000— COMPETITIVE <br />BIDDING PROCESS BY INFORMAL SOLICITATION: <br />A. Competitive Bidding Required. Except as otherwise provided in this Article, purchases of <br />Goods and Services valued at more than Ten Thousand Dollars ($10,000) but less than One <br />Hundred Thousand Dollars ($100,000) may be entered into after a Competitive Bidding <br />Process by Informal Solicitation that complies with the following: <br />Content of Bid. The notice shall generally describe the proposed Goods and Services, <br />describe how to obtain more detailed information, and state the time and place for Bid <br />submission. The notice or detailed information shall also describe required Contract <br />provisions. <br />2. Notice Required. Notice to prospective Bidders must be provided as follows: <br />a. At least ten (10) days prior to the date the Contract will be awarded, City staff shall <br />mail or electronically send a notice in writing requesting Bids to those vendors known <br />to the City as qualified to provide the required type(s) of Goods and Services. <br />b. Notice shall be sent to at least three (3) prospective Bidders; provided that where <br />less than three (3) prospective Bidders are known by the City Manager to exist, such <br />solicitation shall be sent to all those known to the City Manager. <br />B. Adequacy of Bid Response. <br />1. Form of Response. Quotations, proposals and informal Bids must be in writing but may <br />be submitted by mail, by fax or electronically. <br />2. Minimum Number of Bids. If fewer than three (3) Bids are received, the City Manager shall <br />determine whether to use a Competitive Bidding Process by Formal Solicitation or to make <br />the award based on less than three (3) Bids. <br />3. Bids Exceeding $100,000. If all of the Bids received for the Goods and Services exceed <br />One Hundred Thousand Dollars ($100,000), the City shall reject all Bids and proceed in <br />accordance with Section 2.65.1 as a Competitive Bidding Process by Formal Solicitation. <br />C. Administrative Purchasing Policy. The City's Administrative Purchasing Policy may include <br />additional provisions such as Bidder's security; labor and material payment bond and <br />performance bond; irregularities; rejection of Bids; and tie Bids. <br />D. Award. The Contract shall be awarded to the lowest responsive and responsible Bidder based <br />on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria <br />specified in the solicitation. <br />Sec. 2.65.3. STANDING SUPPLY PURCHASE AGREEMENTS AND MASTER SERVICE <br />AGREEMENTS AUTHORIZED: <br />A. Standing Supply Purchase Agreements. Standing Supply Purchase Agreements may be <br />entered into with specific vendors for purchase of repetitive -use goods, materials, equipment, <br />ATTY/ORD.514/PURCHASING ORDINANCE <br />REV: 03-17-2020 RL <br />Page 10 of 14 <br />16 <br />