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6.A. - Page 14 of 17 and/or supplies common to one or several departments. The Standing Supply Purchase Agreements will be subject to the Competitive Bidding Process prescribed in this Section 2.65 (depending on Contract price) and will establish the basic contractual terms, including specific goods, materials, equipment and/or supplies and payment terms with a total compensation stated as the maximum limit. B. Master Services Agreements. Master Services Agreements may be entered into with specific vendors for Support Services to be provided on an "as -needed" basis. The Master Services Agreement will be subject to the Competitive Bidding Process prescribed in this Section 2.65 (depending on Contract price) and will establish the basic contractual terms, including the specific types of services and payment terms with a total compensation stated as the maximum limit. Sec. 2.66. PROFESSIONAL SERVICES: Sec. 2.66.1. CONTRACTS OVER $10,000 — COMPETITIVE BIDDING PROCESS BY INFORMAL SOLICITATION: A. Competitive Bidding Process by Informal Solicitation Required. Except as otherwise provided in this Article, the procurement of Professional Services valued at more than Ten Thousand Dollars ($10,000) may be entered into after a Competitive Bidding Process by Informal Solicitation that complies with the following: 1. Content of Bid. The request for proposals and/or statements of qualifications shall generally describe the proposed Professional Services, describe how to obtain more detailed information, and state the time and place for proposal or qualification submission. The notice or detailed information shall also describe required Contract provisions. 2. Notice Required. Notice to prospective Bidders must be provided as follows: a. At least ten (10) days prior to the date the Contract will be awarded, City staff shall mail or electronically send a notice in writing requesting Bids to those vendors known to the City as qualified to provide the required Professional Services. b. Notice shall be sent to at least three (3) prospective Bidders; provided that where less than three (3) prospective Bidders are known by the City Manager to exist, such solicitation shall be sent to all those known to the City Manager. B. Adequacy of Bid Response. Form of Response. Proposals and/or statement of qualifications must be in writing but may be submitted by mail, by fax, or electronically. 2. Minimum Number of Bids. If fewer than three (3) Bids are received, the City Manager, for legal services the City Attorney, shall determine whether to use a Competitive Bidding Process by Formal Solicitation or to make the award based on less than three (3) Bids. C. Administrative Purchasing Policy. The City's Administrative Purchasing Policy may include additional provisions such as utilization of the Competitive Bidding Process by Formal Solicitation when it is determined by the City Manager to be in the best interest of the public. D. Award. The Contract will not necessarily be awarded to the lowest Bidder. Selection of a Professional Services provider will be made on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required at a fair and reasonable price to the City, as determined by the City Manager, or by the City Attorney for legal services. ATTY/ORD.514/PURCHASING ORDINANCE REV: 03-17-2020 RL Page 11 of 14 17