AgdaPkt 2020-05-04 Joint SA PFA - Laserfiche WebLink

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7.A. - Page 21 of 38 ACCESS The City will provide residents of the community, public agencies, and other interested parties with reasonable and timely access to information and records relating to the Plan, AFH, and use of CDBG and HOME funding during the past five years. In the case of public hearings where a significant number of non-English speaking or, hearing and speech impaired residents can be reasonably expected to participate, the City will ensure that a translator or oral interpreter will be available. Notices will state that if translation, oral interpretation or other accommodations are required, the City will provide materials in appropriate alternative formats, or provide disability related accommodation upon request. Requests should be directed to the Housing Division, City of Redwood City, 1017 Middlefield Road, Redwood City, CA 94063 and should include a brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 72 hours before the meeting. In the event of a national, state or local emergency, the City reserves the right to utilize an augmented citizen participation process and shortened public comment periods in order to maintain the continuity of government and expedite relief funding. The City will adhere to the outlined rules and procedures allowed by HUD. The City may host public hearings in a virtual format and provide every reasonable opportunity to receive public comment during a reduced public comment period as defined by HUD. A website address for the virtual public hearing will be provided via public notice and must not limit the number of participants. Public notices may be through social media, the newspaper or another widely used outlet. During the virtual public hearing, a facilitator will utilize a similar agenda to that of the regularly scheduled in-person hearings. Participants will be given an opportunity to provide feedback or comment. The virtual public hearing must allow for public input via a comment/question and answer outlet. A summary of the public hearing comments will be included in the final document. In the case of publication of documents for comment periods, if hard copies cannot be distributed, due to a national, state or locally declared emergency, the document will be published on the City's website for the prescribed comment period. If anyone should desire a hard copy for review, the City will provide a copy via the mail. ASSESSMENT OF FAIR HOUSING (AFH) The City must prepare an AFH prior to the Consolidated Plan process. The public will have reasonable opportunities for involvement in the development of the AFH. The City will make available to the public, residents, public agencies, and other interested parties any HUD -provided data and other supplemental information the City plans to incorporate into its AFH at the start of the public participation process (or as soon as feasible after). The City may make the HUD - provided data available to the public by cross-referencing to the data on HUD's website. The City will consult with other public and private agencies that provide assisted housing, health services, and social services (including those focusing on services to children, elderly persons, persons with disabilities, persons with HIV/AIDS and their families, homeless persons), community-based and regionally -based organizations that represent protected class members, and organizations that enforce fair housing laws when preparing the AFH. The consultation 0 49