AgdaPkt 2020-05-18 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 2 of 6 existing overhead electric and telecommunication utility lines on Middlefield Road between Main Street and MacArthur Avenue, in accordance with Pacific Gas and Electric Company's Rule 20A Program. On September 9, 2013, the City Council adopted an Ordinance (No. 2397) to amend the MUUD boundaries and extend the removal date for overhead facilities by one year to December 31, 2017. On March 9, 2015, the City Council authorized the City Manager to execute an Agreement with Bellecci & Associates for engineering services in the amount of $327,970 for the Middlefield Road Phase 1 Underground Utility District, and accorded the City Manager authority to expand the scope of services for a cost amount not to exceed $360,767. On August 15, 2017 the City Manager executed Amendment No. 1 to amend the scope of services and to increase the budget to $360,767. On December 18, 2017 the City Council approved and authorized the City Manager to executed Amendment No. 2 to amend the scope of services and to increase the budget to $518,190. ANALYSIS The Consultant has successfully, and to the satisfaction of the City, completed the original and previously amended scopes of service. During the construction phase, the participating utility companies have requested multiple modifications to the design and the Form B document (itemized list of design and construction items and costs apportioned to each utility company). There were changes made to certain trench configurations and locations, vault locations and quantities, service connections, and directional drilling. These changes were prescribed by the utility companies to comply with field conditions, changes to the adjoining parcels, or omissions in the utility company intent drawings. Additional work services, listed here and in the Amendment, are necessary to finalize construction documents and to develop the record drawings upon completion of construction, anticipated with the next few months. The final construction documents and final proportionate design and construction costs must be approved by each of the participating utility companies. The amendment includes the engineering services needed to finalize the construction documents, the Form B document, and the record drawings to the satisfaction of the participating utility companies and then to develop invoices for the utility companies to cover the cost of the additional work. FISCAL IMPACT Funding for this contract was previously budgeted in the Capital Improvement Program Budget in Fiscal Year 2018-19. Design consulting services are fully funded/reimbursable by Rule 20 Programs. No additional appropriation is necessary. ENVIRONMENTAL REVIEW Amending the Agreement is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because the services involve the preparation of construction documents and record drawings and as such it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 108