AgdaPkt 2020-05-18 Joint SA PFA - Laserfiche WebLink

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7.A. - Page 5 of 7 winter recess, that meeting will not be factored in when calculating the percentage of absences by a member over a eenseeutiv^ tv.gelve me_Rth ^^ the course of a Fiscal Year. 1.4 If a quorum is not established within fifteen (15) minutes of the noticed start time of a Regular Meeting of the BCC, the meeting may be cancelled. When the unexpected absence of a BCC member results in the cancellation of a Regular Meeting, the BCC staff liaison will inform the City Clerk of the BCC's attendance for recordation in the BCC Attendance Report. A member must be present for at least fifty percent (50%) of the meeting in order to be counted as present. 1.5 BCC staff liaisons will conduct a quorum check for each Regular Meeting prior to the posting of the meeting agenda. 1.6 BCC staff liaisons will monitor attendance and promptly report any non-attendance issues to the City Clerk. 1.7 If a BCC member is absent from two consecutive Regular meetings, the City Clerk will inform that member that an additional consecutive absence may result in removal of that member from the BCC. At that time, that member may also be advised of the Leave of Absence process (see Section 3 — Leaves of Absence). 1.8 The City Clerk will provide the City Council with the BCC Attendance Report semi-annually. 1.9 The City Council will take into consideration BCC meeting attendance when considering reappointments and when evaluating the overall performance of the BCC. 1.10 This policy will supersede all BCC -adopted attendance policies. 1.11 For purposes of this policy, non -participation in an agenda item by a BCC member due to a conflict of interest is not an absence from that portion of the meeting. 2. Process for Removal 2.1 If a member of the Library Board or the Board of Port Commissioners is absent from three (3) consecutive Regular Meetings, or more than twenty five percent (25%) of all Regular Meetings during a twelve (1" ^^ Rth GORsecutive p any Fiscal Year, the City Clerk will recommend removal of that member to the City Council as soon as is practicable. Removal of a member requires a five -sevenths (5/7) vote of the City Council. 2.2 If a member of any other BCC is absent from three (3) consecutive Regular Meetings, or more than twenty five percent (25%) of all Regular Meetings during a twelve (1" menth consecutive periedany Fiscal Year, the City Clerk will declare that member's seat vacant. The member will be notified in writing on the date their seat is declared vacant. Such declaration is appealable to the City Manager. An appeal must be filed in writing addressed to the City Manager within fifteen (15) business days of the date of notification. The City Manager or ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY REV: 05-11-2020 RL Page 2 of 4 161