AgdaPkt 2020-06-22 Joint SA PFA - Laserfiche WebLink

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6.J. - Page 2 of 103 ANALYSIS When researching new equipment, staff is continuously seeking ways to embrace new technologies that reduce the City's carbon footprint while aiding and improving operational efficiencies in parallel with the service deliverables provided to residents. After thorough market research, staff identified a vehicle equipped with a fully battery -powered boom and aerial apparatus. The vehicle's main engine will remain diesel -powered as no alternatives within this class of vehicle are available for purchase. However, the main engine will only be used to travel to and from job locations. The overall functionality of the vehicle will operate much like a hybrid vehicle, whereas past technology required the continuous operation of the main engine. The new vehicle's battery -powered boom and aerial apparatus will eliminate hours of engine idling, thus reducing emissions, noise, and stress on the vehicle as they will no longer be reliant on the main engine for power. On March 2, 2020, staff released a Notice Inviting Bids, the bid submission period closed on March 18, 2020, with two bids received. Due to circumstances arising from the current coronavirus pandemic the opening of these bids was postponed to June 1, 2020. The bids received are summarized below: In accordance with Section 2.67.3 of the City's Municipal Code, Towne Ford meets the definition of a local business and was given a one (1) percent preference, calculated on the total taxable amount of their bid. After taking this adjustment into consideration, staff recommends awarding the bid to Altec Industries, Inc. of Birmingham, AL as they are still the lowest responsive and responsible bidder. FISCAL IMPACT Funds in the amount of $191,156.54 are available in the FY 2019/20 Equipment Replacement Fund. This amount will be subsequently recovered from the operating budget of the user department through vehicle replacement charges in future years. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 265 Altec Industries, Inc. $191,156.54 (Birmingham, AL home office Vacaville, CA sales office) Towne Ford $199,017.25 (Redwood City, CA) In accordance with Section 2.67.3 of the City's Municipal Code, Towne Ford meets the definition of a local business and was given a one (1) percent preference, calculated on the total taxable amount of their bid. After taking this adjustment into consideration, staff recommends awarding the bid to Altec Industries, Inc. of Birmingham, AL as they are still the lowest responsive and responsible bidder. FISCAL IMPACT Funds in the amount of $191,156.54 are available in the FY 2019/20 Equipment Replacement Fund. This amount will be subsequently recovered from the operating budget of the user department through vehicle replacement charges in future years. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 265