Agmt08 Hogle-Ireland, Inc - Laserfiche WebLink

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EXHIBIT A SCOPE OF SERVICES REDWOOD CITY GENERAL PLAN HOGLE-IRELAND,INC Task 1. Project Initiation and Project Management 1.1 Webpage Inputs The City has already established an informative webpage on the City's website for the General Plan effort. Hogle-Ireland, Inc. has found, through our work in other cities such as cities of Riverside, Claremont, and Azusa that websites are very helpful in disseminating information and encouraging participation. Our work scope assumes that the City will continue to be responsible for maintaining the General Plan webpage. We will provide materials to the City to allow City staff to continue to update the existing General Plan webpage to include new information about the re- started General Plan process. We will provide technical reports, revised vision statements, draft elements, schedules, and participation opportunities in formats suitable for posting on the webpage (e.g. PDF versions). 1.2 Project Team Coordination/Update Meetings with Staff (allowance) We will .attend staff meetings over the course of the program. The focus of these meetings will be to work with City staff .on: 1) presenting and processing input from the community outreach activities, and 2) coordination and evaluation of draft materials. The timing of these meetings will be determined in consultation with City staff. We have provided an allowance for staff meetings throughout the work program. We will maintain a meeting log and inform staff early if we anticipate additional meeting time will be required to accomplish program objectives. Any additional time required beyond this allowance will be billed on a reimbursable basis with prior authorization from the City. Airplane travel time associated with meetings will not be billed against this task. For the purpose of this scope of work, consultant participation in or preparing for steering committee meetings (other than the joint sessions discussed in Task 3) is not included. If the City requests consultant participation in or preparation for steering committee meetings, the work effort and costs associated with the work effort will be invoiced against this task. 1.3 Project Management The purpose of this subtask is to ensure a consistent basis tor project management procedure, including contract administration, invoicing, scheduling, and the timely delivery of products and services. The Project Manager will maintain regular contact with the City's designated staff member to monitor and review project progress and results. Our monthly invoice will include a brief progress report to allow City staff to track the project as well. Products: · Website Updating · Team Meetings (allowance) · Brief Project Management Progress Reports included in Monthly Invoice January 11, 2008