AgdaPkt 2020-09-14 Amended Joint SA PFA

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6.B. - Page 2 of 168 STRATEGIC PLAN GUIDING PRINCIPLE Excellence in Government Operations BACKGROUND In February 2018, the City entered into agreements with six firms to provide building inspection and plan review services. On June 8, 2020, the City initiated options to extend and amend the contracts with an expiration of August 30, 2020. With the current contracts expiring and the desire to increase the pool of qualified firms, the City issued a request for proposal (RFP) on May 18, 2020 for a competitive solicitation to identify best -suited firms to provide expertise on building inspection and plan review. The City received nine proposals, including five from its existing consultants. In July 2020, staff reviewed the proposals and determined eight firms to have satisfactorily met the RFP requirements. The qualified firms selected by the City include 4LEAF, Inc. ("4LEAF"), Bureau Veritas ("BV"), CSG Consultants, Inc. ("CSG"), Interwest Consulting Group ("Interwest"), Shums Coda & Associates, Inc. ("Shums Coda"), TRB + Associates, Inc. ("TRB"), True North Compliance Services, Inc. ("True North"), West Coast Code Consultants, Inc. ("WC3"). The firm Independent Code Consultants, Inc. was not awarded a contract, as the firm is limited to plan review and permitting. Staff recommends awarding the following contracts for an aggregate amount of up to $2,350,000: ANALYSIS The Community Development & Transportation Department's Building Inspection and Code Enforcement Division (Building Division) and the Fire Department ensure quality construction and adherence to health and safety standards by processing permit applications, reviewing development plans, enforcing the building and fire codes, and performing building and fire inspections for compliance. The function of Code Enforcement is to preserve and maintain the safety and quality of neighborhoods and businesses through enforcement of the municipal and zoning codes. The Building Division routinely utilizes consultants to meet the fluctuating demand of permit applications, building inspections, plan review, and enforcing municipal and zoning codes. Although City staff completes much of the work, the City utilizes consultants during staff turnover, in high volume periods, and for specialized expertise on mid -and large-scale development projects. In recent years, the Building Division has experienced staff turnover, coupled with significant building activity, and has relied on as -needed services consultants. Since 2018 staff has utilized the services of CSG, Interwest, Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 54