AgdaPkt 2020-11-23 Joint SA PFA - Laserfiche WebLink

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6.11). - Page 108 of 179 the project's goals and objectives within a reasonable budget. While cost is important, other factors are also significant and the City, at its discretion, may not select the lowest cost proposal. The points will be instructive, but not determinative as to the final award. Selection Criteria Points Available Understanding of Scope of Work 5 Proposer's ability to meet Police Department's needs 15 Technology capability: video management software and metadata collection 25 Technology capability: body -worn cameras 25 Cost 30 Total Points Available Per Proposal 100 Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Proposer. A recommendation of award does not constitute award of contract. SECTION IX. RIGHTS OF THE CITY This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all proposals; • Issue subsequent Requests for Proposals; • Postpone contract start date for its own convenience; • Remedy technical errors in the RFP process; • Cancel the RFP and reject any and all quotations in whole or in part when it is in the best interest of the City; • Waive informalities and irregularities in the proposals; and • Enter into an agreement with another Proposer in the event the originally selected Proposer defaults or fails to execute an agreement with the City. SECTION X. PUBLIC NATURE OF PROPOSAL MATERIALS Responses to this RFP become the exclusive property of the City. At such time as the PD recommends the Contractor to the City Manager or to the City Council, as applicable, all proposals received in response to this RFP become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal which are defined by the Proposer as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" or if disclosure is required under the California Public Records Act. Any proposal which contains language purporting to render O7P FORM 4000/2 147