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6.D. - Page 2 of 179 provided a six-year body -worn camera plan that detailed projected costs and a timetable for adoption, meeting the requirement to make available to the public a body -worn camera implementation plan. On October 1, 2018, the Department received federal grant funding of $150,146 from the Bureau of Justice Assistance to implement a body -worn camera program by September 2021. In addition to federal grant funding, the FY 2020-21 budget included $384,974 to implement a body -worn camera program. On August 13, 2020, the Department issued a Request for Proposals (RFP) (Attachment C) for a body -worn camera program and received four competitive responses by the deadline of September 15, 2020. To meet requirements associated with federal funding for a body -worn camera system, the Police Department had to develop body -worn camera deployment policies that met strict guidelines benchmarked against best -practice standards defined by the Department of Justice (DOJ) division responsible for developing national standards for U.S. law enforcement. The Police Department's proposed policies exceeded the federal standards and included State -mandated requirements for agencies collecting and maintaining body -worn camera digital evidence. Having received approval from the DOJ, the policies now are being reviewed by the City employee bargaining units that represent employees required to use the body -worn camera system in their daily duties. Once that review is complete, the Body -worn Camera (BWC) policies will be posted on the Department's website, as with other policies and procedures governing the Department's operations. In light of community interest in police operations, the Department will host a community meeting to present the policies and receive public feedback. Staff expects that the proposed new Police Advisory Committee also would provide input on the use of this new technology. ANALYSIS During the RFP's open response period, seven companies inquired about the proposal, and four companies submitted complete proposals by the designated deadline. One company withdrew from the RFP process because of an inability to meet U.S. law enforcement's secure cloud storage requirements. Two companies withdrew from submitting a proposal because their camera or video software management capabilities did not meet the minimal required RFP specifications. The competing proposals were subjected to a rigorous benchmark comparison against 45 functional camera specifications and over 29 software and cloud storage requirements for secure data tracking, encryption, and cost-efficient video redaction and reproduction capabilities. The following proposals were received: Proposer Cost Digital -Ally, Kansas $499,025 Watch Guard, Texas $548,280 AXON, Arizona $586,965 PRO -VISION, Michigan $643,015 Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 41