AgdaPkt 2021.01.25 Amended Joint SA PFA

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6.C. - Page 16 of 34 EXHIBIT "A" SCOPE OF SERVICES AND FEE TASK 1— PROJECT ADMINISTRATION 1.1 Project Kickoff and Document Review The consultant will conduct a kickoff meeting with City staff to refine the work scope and timeline, discuss project expectations regarding coordination, reporting, deliverables, community outreach, and relevant information. Consultant will also review the data needs list provided by the consultant team (see below) and establish product review procedures. The environmental analysis task lead will attend this meeting in conjunction with the consultant management staff. Sub -consultants listed in this Exhibit A will be considered approved by the City for purposes of Section 9 of the Agreement (Subcontracting). Any sub -consultant tasks listed below are shown for convenience only and will be undertaken at the direction of consultant, and not the City. The consultant will review the City documents to aid consultant's understanding of local conditions and the community's housing needs. Any gaps in data will be identified and resolved in coordination with City staff. A complete data needs list will be provided to the City prior to the kickoff meeting. This scope of work assumes the City will provide the consultant team with the GIS data needed for sites identification, including ownership data, building age, general plan and zoning designation. 1.2 Project Management and Schedule The consultant will manage the process to ensure the project remains on budget and schedule. The consultant will work with City staff to finalize a project schedule after the kickoff meeting that includes tasks and milestones. The project schedule will outline a work plan focused on achieving an adopted Housing Element by January 31, 2023. This task also accounts for the consultant's ongoing project management, identifying milestones, regular invoicing, and budget management. The consultant will prepare monthly status reports showing progress. Community Engagement Strategy To shape the community conversation about housing, the consultant will draft an innovative and inclusive community engagement strategy/Public Engagement Plan (PEP). The PEP will outline consultant's proposed approach to engaging the public both online and in person, (once the City deems it safe to conduct in-person gatherings). The consultant and ChangeLab Solutions will work to ensure youth, limited -English proficient individuals, and low-income residents' voices are included in the process. To that end, the consultant will design and implement a multileveled program to increase public confidence and ensure all voices are heard. REV: 01-11-2021 PR ATTY/AGR.2020.086/MIG (Moore, lacofano Goltsman. Inc.) (Page 12 of 30) 115