AgdaPkt 2021.02.08 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 1 of 43 /<;i-ik Redwood CitylCallifornia wended 1967 \now DATE: February 8, 2021 SUBJECT STAFF REPORT To the Honorable Mayor and City Council From the City Manager Purchase of public meeting room furniture for three Redwood City Public Library locations to increase accessibility, ease of cleaning and sanitation, ergonomics, and flexibility in room arrangements RECOMMENDATION By motion, approve and authorize the City Manager to execute an agreement to purchase 323 task chairs and 57 nesting flip -top tables in the amount of $154,597 from Ross McDonald, Inc. STRATEGIC PLAN GUIDING PRINCIPLE Excellence in Government Operations BACKGROUND Library community meeting rooms provide spaces for Library events, public meetings hosted by other City departments or other government entities, and meetings hosted by nonprofit community groups. Prior to the COVID-19 pandemic when City facilities temporarily closed to the public, Library meeting rooms were utilized over 1,100 times per year. While social distancing is likely to be practiced for the foreseeable future, the Library and its meeting rooms will once again serve as a community gathering space once it is safe to do so. The furniture in Library meeting spaces at the Downtown Library and the Redwood Shores Branch Library ranges in age from 12 years old at Redwood Shores to over 30 years old at the Downtown Library. While the Schaberg Branch Library does not contain any public meeting spaces, this project also includes replacement of a small number of worn chairs used for public seating at computers and tables in the branch. In addition to replacing wear and tear from heavy usage over decades, the new furniture identified in this bid will provide significant upgrades in several key areas: accessibility, ease of cleaning Page 1 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 127