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6.C. - Page 2 of 43 and sanitation, ergonomics, and flexibility in room arrangements. To meet these criteria, Library staff identified the products that would best meet the department's requirements: • 323 (three hundred and twenty-three) Sit On It Anytime armless four legged task chairs, with standard multi -surface glides and plastic seat and back • 57 (fifty-seven) 313ranch Maker Flex nesting flip -top tables with laminate top and casters, including: 0 28 (twenty-eight) fixed height tables, 6 feet long by 3 feet deep 0 9 (nine) adjustable height tables, 6 feet long by 3 feet deep 0 17 (seventeen) fixed height tables, 5 feet long by 30 inches deep 0 3 (three) adjustable height tables, 5 feet long by 30 inches deep To improve accessibility, selected tables for each meeting space will be height adjustable, providing for more flexibility in use by customers with physical disabilities. For improved cleaning and sanitation, which will be critical once meeting spaces reopen to the public, the current wood and fabric chairs will be replaced by plastic and metal chairs that wipe down much more easily and do not provide surfaces conducive to stains or germs remaining for an extended time period. Ergonomic improvements will result from new tables that are designed to move around, with simple flip tops and casters, compared to the bulky, awkward tables at the Downtown Library and the very heavy tables without wheels at the Redwood Shores Library. As Library meeting room users are required to set up and tear down furniture themselves, these easily moved tables will significantly reduce the possibility of injury or damage, particularly for seniors and those with disabilities. Finally, by replacing eight foot tables with six foot tables, the space will gain more flexibility for seating arrangements to accommodate physical distancing. The new tables and chairs will also stack for storage in a much more compact fashion, expanding the amount of floor space available for seating during large events. ANALYSIS On December 11, 2020, a notice inviting sealed bids was published in the San Mateo Daily Journal, and a request for proposals (RFP) was made available on the City of Redwood City website, with a submission deadline of January 6, 2021. Four received proposals were opened by staff from the Library and City Clerk office on January 13, 2021. The RFP included instructions for bidders to include standard pricing for tables with a laminate tabletop, as well as an alternate price for tables with a butcher block top. The bids for butcher block top all exceeded the budgeted funding for the project, so the department has selected the laminate finish. The bids received are summarized below: Bidder Laminate Tabletop Bid Price Ross McDonald, Inc. $154,597.14 Vangard Concept Offices $159,816.03 Building Block Interiors $165,398.94 One Workplace $179,423.37 Butcher Block Tabletop Bid Price $177,490.99 $184,085.12 $189,388.49 $205,655.37 Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcitV.org 128