AgdaPkt 2021.02.08 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 23 of 43 3.3. Submission of Proposals Proposals must be postmarked or delivered on or before Wednesday, January 6, 2021, at which time they will be recorded and forwarded to a Selection Advisory Committee for evaluation. Proposals must be sealed and sent to: City of Redwood City Attn: City Clerk 1017 Middlefield Road Redwood City, CA 94063 The Proposer shall submit one (1) original and one (1) copy of its proposal in a sealed envelope, addressed as noted above, bearing the Proposer's name and address clearly marked, "SEALED BID FOR LIBRARY MEETING ROOM FURNITURE DUE WEDNESDAY, JANUARY 6, 2021" The use of double sided paper is encouraged. The Proposer shall also email a pdf version of the Proposal to: dwolfgram@a redwoodcity.org or include a CD or USB drive containing the pdf version with the sealed Proposal by the RFP Submittal Deadline of Wednesday, January 6, 2021. 3.4. Withdrawal of Proposals A Proposer may withdraw its Proposal at any time before the RFP Submittal Deadline by delivering a written request for withdrawal signed by, or on behalf of, the Proposer. 3.5. Rights of the City of Redwood City This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of Proposals or in anticipation of a contract. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all Proposals; • Issue subsequent Request for Proposals; • Postpone contract start date for its own convenience; • Remedy technical errors in the RFP process; • Approve or disapprove the use of particular sub -consultants; • Negotiate with any, all or none of the Proposers; • Accept other than the lowest offer; • Cancel the RFP and reject any and all quotations in whole or in part when it is in the best interest of the City; • Waive informalities and irregularities in the Proposals; • Enter into an agreement with another Proposer in the event the originally selected Proposer defaults or fails to execute an agreement with the City; and • Enter into an agreement with multiple Proposers for different portions of work as outlined in Attachment A (Scope of Services). LIBRARY MEETING ROOM FURNITURE 3 149