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<br />I . <br /> <br />"I <br /> <br />Mr. Sailesh Mehra <br />City of Redwood City <br />May 26,2009 <br />Page 4 <br /> <br />Task 5 <br /> <br />Task 5 includes meetings and communication. This task began at the same time as Task 1 was <br />initiated, and will continue until the end of the EIR process. The original budget for Task 5 was <br />$12,406, which included 8 meetings with City staff and 4 public meetings before the Planning <br />Commission and City Council (not including the scoping meeting, which was included in Task 1). As <br />of February 13, 2009, RMT staff has accrued charges totaling $14,784.50. These charges include team <br />communication ($5,894.50) and 17 meetings between RMT staff and City staff ($8,890). <br /> <br />The original scope anticipated that only 4 meetings with City staff would have occurred by this point <br />in the CEQA process, which would amount to $1,680. Therefore, the number of meetings with City <br />staff has exceeded the scope by a total of 13 meetings, and work on Task 5 is over budget by <br />approximately $7/210 ($8,890 minus $1/680) based on meetings alone. <br /> <br />Additional costs have been accrued due to the need to coordinate communication with the project <br />team over the 11 months required to complete Task 1, where only 5 weeks was originally proposed. A <br />total of $4/024 was budgeted for team communication throughout the entire EIR process, a quarter of <br />which ($1/006) was estimated to be required for the completion of Task 1. A total of $5/895 has been <br />spent on team communication during Task 1, exceeding the budget by $4,889. <br /> <br />Task 5 is therefore over budget by approximately $12/099 ($7/210 plus $4/889)/ as indicated in the table <br />below: <br /> <br />Out of Scope Tasks in Task 5 Cost <br /> <br />Task 5: Additional Meetings. Participation in 17meetings with Redwood $7/210 <br />Ci staff rather than the 4 meetin s estimated to occur b the end of Task 1. <br /> <br />Task 5: Additional Team Communication. Communication between RMT $4/889 <br />staff members and sub consultants in order to coordinate ro'ect work. <br /> <br />An estimated 4 meetings with City staff (two of which have already occurred since February 13/ 2009) <br />and 4 public meetings before the Planning Commission and City Council remain. The estimated cost <br />for the remaining meetings is $5,912. The estimated cost of the remaining team communication is <br />$3,018. The total remaining cost to complete Task 5 is $8/930. <br /> <br />Footer2 <br />