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James O’Connell Red Morton Community Park Regional Stormwater Capture Project, Redwood City, CA – Phase 2A 1 June 14, 2021 ATTACHMENT A. SCOPE OF WORK Craftwater Engineering has assembled a project team of leaders and experts in regional stormwater capture analysis and design for the 30% Design Development for a Regional Stormwater Capture Project at Red Morton Community Park in Redwood City, CA. The final deliverables are intended to support submission for grant funding to further development of the project. The following provides our technical approach to fulfill the specific needs of this project. Task 4. Public and Stakeholder Outreach We anticipate there to be significant public interest in a project that will possibly prevent usage of the sports fields at Red Morton Park for upwards of 18 months. From experience at the Atherton Holbrook-Palmer Park, we want to ensure a robust public and stakeholder outreach program to gain early acceptance and understanding. Task 4.1. Outreach Strategy and Team Communications Our team will participate in calls and/or meetings to discuss the activities to engage the public in this effort. Based on the results of the conversation, our will prepare a brief memorandum that describes what activities will be conducted and how they will be publicized. We assume Redwood City will publicize the activities using established communications channels. This task also includes time for ongoing communications and project management. Task 4.2. Small Group Interviews Our team will conduct small group interviews with representatives from the sports leagues. We will conduct up to two group interviews to accommodate the schedule of key representatives. With contact information provided by the City, we will schedule and conduct the interviews. During the interviews, our team will share information about the needs for the project, what the public will be able to influence by their feedback, the opportunities for participation and mitigation opportunities. The interviews will help surface early reactions to the process and inform how outreach activities are conducted and publicized. If needed, the outreach memorandum will be revised to reflect their concerns. We will prepare a summary of the interviews and provide the summary to the City and the project team. To support the interviews and outreach process, our team will produce materials to provide accurate information about the project. This includes a fact sheet, FAQ’s and one update to the materials midway or when needed in the project. We will prepare digital files for posting on the web and for copying by the City. Task 4.3. Public Workshops Given the popularity of the park and field sports, our team expects the workshop to be well-attended by organized and vocal community members. The workshops will have interactive elements designed to solicit productive input on the project and potential mitigations. Electronic polling, small group discussions, trade-off exercise are some of the tools that may be used. The workshops will be conducted in advance of the CEQA process, so the document is well-informed by public comment before the draft is fully developed. The format can be adapted to an in-person or virtual format to respond to directives related to public gatherings due to Covid-19. Our team will also conduct a dry-run and tech prep by videoconference in advance of each workshop. ATTY/AGR.2021/Amend No. 1/Craftwater Inc (Page 4 of 16)