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<br />FtIE POR.T <br /> <br />5.1F <br />Page 1 <br /> <br />To the Honorable Mayor and City Council <br />Fr;o,m the Ci" Mana er <br /> <br />June 9, 2008 <br /> <br />SUBJECT <br />Redwood City Recycled Water Project - Professional Program Engineering Services <br /> <br />RECOMMENDATION <br />Approve by motion, Amendment No. 3 to the professional engineering services <br />agreement with Kennedy/Jenks Consultants for Recycled Water Project - Customer <br />Retrofit and Program Support Services - Phase One, and authorize the City Manager to <br />sign Amendment <br /> <br />BACKGROUND <br />On August 23, 2004, the City Council approved the original agreement with <br />Kennedy/Jenks, which included a comprehensive set of services designed to cover up <br />to 57 existing customer sites that required retrofits to irrigation and industrial process <br />systems. The scope and budget were based on the Recycled Water Task Force <br />Recommended "Alternative TF" Project, cumulative City Council policy and direction, <br />and Kennedy/Jenks' experience on a similar retrofit project for the South Bay Water <br />Recycling Program. The scope requires Kennedy/Jenks to report results for each year <br />of effort and recommend efficiency adjustments in resources as the knowledge base for <br />Redwood City is accumulated, which they have done. The original plan for managing <br />this contract called for Council authorization of work for each of the following fiscal years <br />until work was to be completed in December 2007. The value of the retrofit effort for <br />Phase One was estimated at $1,640,400, with subsequent Council authorizations as <br />follows: <br /> <br /> Effective Anticipated I Anticipated Actual Authorizations by <br /> Dates Annual Council Cumulative Council Council <br /> Authorizations I Authorizations <br /> August 2004 $ 574,100 $ 574,100 $ 574,100 (35%) <br />J I (35%) (35% ) Original <br />I agreement <br /> approval <br /> August 2005 $ 492,100 $ 1,066,200 $ 492,100 (30%) <br /> (30% ) (65%) Amendment #1 <br /> August 2006 $ 410,100 $ 1,476,300 None. Funds I <br /> (25% ) (90% ) sufficient to <br /> continue work <br /> plan <br /> January 2008 $ 164,100 $ 1,640,400 $ 574,200 (35%) <br /> (1 0%) (100% ) Amendment #2 <br />I Total $1,640,400 $ 1,640,400 <br />(100%) (100%) <br /> <br />In August 2005, the City Council approved Amendment No.1 to the Agreement. As the <br />right column in the table above shows, staff did not request that the City Council <br />authorize additional funds in August 2006, because the pace of spending in the <br />