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III CIIJ__ .~' , .' " ~ ~~ EI Camino Real "Grand Boulevard" Streetscaping Project Sequencing of Construction: Maintaining business access and transit services during construction will be addressed early on in the design to insure minimum disturbance to the existing community. It is anticipated that a Stage Construction and Traffic Handling Report would be required for Caltrans approval. WORK PLAN PROJEa APPROACH The TYLI team will develop plans, specifications and estimate (PS&E) to be used as project construction documents for the El Camino Real Streetscaping Project from Broadway Street on the south to Brewster Avenue on the north. E1 Camino Real is a State freeway under Caltrans jurisdiction and all improvements are subject to review and approval under Caltrans Encroachment Permit Manual guidelines. The PS&E documents will be used to obtain a Caltrans Encroachment Permit as well as for bidding and construction. The City has submitted a Preliminary Environmental Studies document to Caltrans. It is expected that environmental approvals under California Environmental Quality Act (CEQA) as well as National Environmental Protection Act (NEPA) will be obtained with a Categorical Exemption. The TYLI team will utilize our experience in preparing PS&E for streescape improvements to the fullest extent possible. While preparing these plans, we will work closely with the City and Caltrans District 4 to obtain the necessary approvals and permits to proceed with bidding and construction. The documentation needed for the project will include preparation of an Encroachment Permit Application, as well as an Engineer's Certification of Right of Way and Engineer's Certification of Utilities. Also, a PS&E checklist and E76 will need to be prepared in accordance to the Local Assistance Procedures Manual. TYLI has in-house Quality Assurance/Quality Control (QA/Qc) processes that have been implemented on all projects. These QA/QC processes will be implemented throughout the project. The TYLI Team Members believe that quality is a very important element in the success of any project. With these TYLI QA/QC processes and with TYLl's belief in quality, the City can be assured that the TYLI Team will deliver a high quality project. SCOPE OF WORK The general scope of work will consist of the following tasks: Task 1 - project Manaflement 1.1 Communicate regularly with City Staff and hold face-to-face meetings as required throughout the term of the contract. 1.2 Schedule, chair, and prepare meeting agendas and minutes for all meetings. 1.3 Attend and present information, as required, at meetings with the City's Project Team, with stakeholder groups or before the City Board of Supervisors. Attend meetings as required to complete the project environmental process. 1.4 Prepare special exhibits to illustrate the design concepts. 1.5 Assist City in pursuing additional funding for the project if necessary. Deliverable . Agenda and Meeting Minutes Task 2 - Develop and update Project Schedule Develop a project schedule utilizing Microsoft Project. Provide updated project schedule and progress report to the City at a minimum of two-week intervals. Deliverable . Project Schedule and Progress Report Task 3 - Research Record Information and Riflht- of-Way Review of the right-of-way documents and the preliminary ROW investigation will begin immediately. It is anticipated that no ROW will be required. The following survey products will be required to obtain the encroachment permit: . Review Title Report documentation . Review recorded maps provided by the City It is assumed that Hard Copy Mapping will not be required by Caltrans. It is also assumed that a record of survey map would not be required to be filed. ,,-:y:LIN INTERNATIONAL Page 7 TYU 831023.08