AgdaPkt 2008-10-27 Clsd and Reg - Laserfiche WebLink

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6.3A Page 15 OVERSIGHT AND COORDINATION COMMITTEE~ SUBMISSION OF REPORTS 23. OVERSIGHT AND COORDINATION COMMITfEE: BACW A and the Participating Water Entities, including Project Sponsor, will and--once each of the Participating Water Entities execute the individualized Implementation Agreements-hereby do form an Oversight and Coordination Committee (hereinafter the "OCC"). The purpose and function of the oce will be to review draft forms of the Quarterly Reports (as described below), review pending Reimbursement Requests (as described below), and resolve any outstanding issues concerning the State Agreement andlor the State Grant funds. The OCC will also interact with DWR personnel as needed. The OCC must review and agree on any proposal to change administration-cost funding allocations under the State Agreement before request for approval thereof is submitted by BACW A to DWR. The OCC will meet via teleconference on a quarterly basis, or more frequently as may be necessary. Tbe OCC will be composed of BACWA's Project Manager and/or a BACW A Board Member, as well as the Project Manager for each oftbe Participating Water Entities, including Project Sponsor's Project Manager. Any review of reports or pending Reimbursement Requests by the OCC will be independent of any review or certification required by BACW A. 24. GENERAL REQUIREMENTS REGARDING REPORTS: The submittal and approval of all reports is a requirement for the successful completion of this Implementation Agreement and the State Agreement. All reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to BACWA. All reports shall be submitted to BACWA's Project Manager, and shall be submitted in both electronic and hard-copy forms. If requested, Project Sponsor shall promptly provide any additional information deemed necessary by BACW A for approval of reports. Reports shall be presented in the formats described in Exhibit "E", Report Fonnat. The submittal and approval of reports is a requirement for initial and continued disbursement of State Grant funds by BACW A to each of the Participating Water Entities, including Project Sponsor. 25. PROGRESS REPORTS: Beginning October 8,2008, and for the duration of this Implementation Agreement, Project Sponsor shall submit to BACW A a Progress Report which explains the status of Project as described in Exhibit "B", Work Plan. Progress Reports shall be submitted no later than the 8th of January, April, July, and October for the preceding quarter. Progress Reports shall summarize the work completed for Project during the reporting period. Progress Reports shall include a statement of progress compared to the schedule contained in Exhibit "C", Schedule, and a comparison of actual costs to date to the budget contained in Exhibit "D", Budget. 26. QUARTERLY REPORTS: Beginning October 31,2008, and for the duration of the State Agreement, BACW A will submit to DWR a Quarterly Report that will {00907092} II