AgdaPkt 2008-10-27 Clsd and Reg - Laserfiche WebLink

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6.3A Page 23 Project Sponsor agrees that BACW A, or its designated representative, and the Bureau of State Audit, or its representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Implementation Agreement. Project Sponsor agrees to maintain such records for a possible audit for a minimum of three (3) years after fmal payment of the State Grant Amount, unless a longer period of record-retention is stipulated by and between BACW A and DWR prior to the end of the third (3~ year and Project Sponsor is provided reasonable notice thereof. Project Sponsor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Project Sponsor agrees to include a similar right of BACW A and DWR, or their representatives, to audit records and interview staff in any contract related to performance of this Implementation Agreement. 45. ANNUAL AND CLOSE-OUT AUDITS: An annual audit as well as a c1ose-out audit will be performed with respect to the State Grant funds that are disbursed pursuant to the State Agreement and this Implementation Agreement. Such audits will be performed at the behest of BACW A and conducted by an independent Certified Public Accountant using Generally Accepted Accounting Principles. The costs of any such audit will constitute administrative costs for which BACW A will bill Project Sponsor and for which Project Sponsor can request reimbursement, consistent with Paragraph 7, above. 46. INCOME RESTRICTIONS; Project Sponsor agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by Project Sponsor in relation to any work performed under this Implementation Agreement shall be paid by Project Sponsor to BACW A, for BACW A's payment to DWR, to the extent that they are properly allocable to costs for which Project Sponsor has been reimbursed by BACW A under this Implementation Agreement. 47. REMITTANCE OF UNEXPENDED FUNDS: Project Sponsor, within a period of thirty (30) calendar days from the final disbursement from BACW A to Project Sponsor of the State Grant Amount, shall remit to BACW A any unexpended funds that were disbursed to Project Sponsor under this Implementation Agreement and were not needed to pay Eligible Costs for Project. 48. MAINTENANCE OF FILES: BACW A will maintain a complete set of files related to the administration and management of State Grant funds during the period of time in which the State Grant funds are being distributed under the State Agreement. Such files will be maintained in a location that can be accessed by each of the Participating Water Entities, including Project Sponsor, as well as DWR personnel. At the end of the grant period, the fIles will be moved to a location where they can be ex.peditiously retrieved for a period of three (3) years after the grant period ends. {00907092} 19