AgdaPkt 2008-11-24 - Laserfiche WebLink

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6.1C Page 1 November 24,2008 SUBJECT Sole Source Professional Services Agreement for Preventative Maintenance and Repair of Pumps and Motors - Sanitary Sewer System ITT Flygt Submersible Pumps RECOMMENDATION Authorize by motion sole source Agreement with ITT Industries of Fairfield, CA for $89,418.76 for preventative maintenance and repair services of various sized ITT Flygt submersible sewage pumps. BACKGROUND The City Council by M.O. 06-213 last authorized a sole source agreement for $66,450.00 with ITT Industries on November 13. 2006. During Fiscal Year 2006-2007, Public Works Services deferred some work under the agreement to Fiscal Year 2007- 2008. ITT Industries completed the balance of the work in April 2008. The firm presented a report and presentation on the condition of system pumps to Public Works Services staff on May 6. 2008, and outlined next steps for the coming fiscal year. Staff proposes that the City Council authorize a sole source agreement for Fiscal Year 2008-2009. The ITT Fairfield office is the Western Regional Offices of USA ITT Flygt Corporation of Trumbull, Connecticut, a wholly owned subsidiary of ITT Flygt of Sweden. The firm is the manufacturer and distributor of the City's fleet of sanitary sewer submersible pumps. The corporation's Fairfield office contains a full service pump maintenance and repair facility. Over several years, Public Works Services standardized the City's fleet of sewer pumps to the ITT Flygt submersible pumps. These pumps have proven to be the most durable and reliable pumps for the City's sewer system. A standardized system allows the City to maintain a small, dedicated inventory of parts for the pumps, rather than stocking parts for a variety of pump manufacturers, and it allows the system utility specialist to be familiar with the workings and unique characteristics of these pumps. Contracting with the manufacturer ensures knowledgeable service, and readily available parts and pumps, when needed. A brief background history by fiscal year of the City's experience with the competitive bidding process for repair services for the sanitary sewer system pumps is contained in Attachment 1. While other firms can provide repair services for these pumps, they must purchase exclusively from ITT Industries or their authorized distributor. There is no appreciable cost or service performance benefit to the City derived from implementing the competitive process for the sewer system pumps. In prior years, only one other vendor has provided pump repair service for the system's Flygt pumps; and there were frequent troublesome service delays and long lag time between when a pump was pulled and returned to service.