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City of Redwood City, California Response to Request for Proposal For Overhead Cost Allocation Plan Deliverables Transparency. Every aspect of the Redwood City cost allocation plan process will be completely transparent to City staff. As part of that commitment, the City will annually receive the following project deliverables: .:. At least three annual trips to Redwood City for meetings, workshops, interviews, and presentations related to the cost allocation plan. In reality, our staff is at the City on at least a monthly basis throughout the year. As we have proven in the past, the City will never feel a lack of MGT's on-site presence. Also, your cost allocation plan preparation will not be shipped out of state. The experts who meet with your City will also be responsible for creating your plan right here in California. .:. A draft OMB A-8? cost allocation plan using a double step-down allocation methodology based on the City's year-end financial records and interviews with City personnel. .:. A final OMB A-8? cost allocation plan using a double step down methodology based on the City's year-end financial records and interviews with City personnel. .:. Customized management report based on the final OMB A-8? cost allocation plan. This management report will include the following information: III A comparison to the last cost allocation plan to identify major variances of allocated costs to key receiving departments. The per-unit costs of specific administrative and support activities. Variance analysis of costs or allocations. Explanations of fluctuations from prior years. III III II .:. Up to five printed and bound copies of the final OMB A-8? cost allocation plan and one electronic (Excel and/or PDF) copy. .:. Negotiation of the cost allocation plan with State and/or Federal oversight authorities. .:. Assist the City respond to audit inquiries of the final OMB A-8? cost allocation plan. .:. Coordinate, gather and/or complete all required forms, documents and reports as required by the State Controller's Office applicable to submission of the cost allocation plan. .:. Provide and review with select City personnel written recommendations that specify areas of improvement in gathering data, reviewing data with City personnel, and allocating identified allowable costs. Additionally, provide information related to areas of improvement in future years, availability of customized reports and identification of additional applications for the cost allocation plan. MGT 15 OF AMEiliCA. INe