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'4 , , ,. I City of Redwood City, California Response to Request for Proposal For Overhead Cost Allocation Plan 2. A separate section documenting changes in allocation methodologies from the prior year and reasons for the changes. Additionally, the MGT proprietary cost allocation software automatically generates management reports. These reports provide: .:. A schedule comparing total allocated costs between fiscal years for every receiving department. .:. A schedule comparing allocated costs between fiscal years, by central service department, to receiving departments meeting defined criteria (for example, a variance greater than 10 percent or a variance greater than $10,000). .:. A schedule documenting unit costs of identified support activities such as the cost of payroll per employee, or the cost per purchase order. .:. A schedule explaining variances in allocated costs from the prior year. 13. Provide final cost allocation plan in paper and electronic format. Provide up to five printed and bound copies and one electronic copy (Excel or Adobe PDF file) on CD-ROM or email of the final cost allocation plan to City personnel following confirmation that the work is final by the City's project manager. Additionally, MGT consultants will provide electronic copies (Excel or Adobe PDF file) of summary schedules, variance analyses, and management reports as requested. 14. Produce a schedule of billable hourly rates for identified City positions as directed by the City. This schedule will include those that will allow a calculation of costs that will drive the comprehensive schedule of user fees and the cost allocation to the City's utilities. 15. Present project results to elected officials if requested. Present the final project results to the City's elected officials either in a work session or at a public meeting if requested. This presentation will include a high-level overview of the project and the applications, implications, and anticipated benefits to City operations. Detailed information will be presented as requested. 16. Identify additional uses for the cost allocation plan. Continuously explore additional applications for the cost allocation plan. 17. Negotiate OMB A-87 cost allocation plan if requested. Negotiate the final OMB Circular A-a? central services cost allocation plan with the appropriate State and/or Federal authorities if those authorities request such negotiation. 18. Respond to audit inquiries. Provide answers and supporting documentation in response to State and/or Federal and/or other appropriate agency audit inquiries. Additionally, project consultants will MGT 5 Of AMEiliCA. INe