AgdaPkt 2009-03-23 - Laserfiche WebLink

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REPORT. 6.1H Page 1 To the Honorable Mayor and City Council From th,e Cit : M:anCil. er ", ." . . . .... March 23, 2009 SUBJECT Award Contract to Waterworks Industries, Inc. for Redwood Shores Lagoon Aquatic Plant Management and Environmental Engineering Services RECOMMENDATION 1. Approve by motion a two-year Agreement with Waterworks Industries, Inc. (Waterworks) of Windsor, California to provide aquatic plant management and environmental engineering services to the Redwood Shores Lagoon for the amount not to exceed amount of $198,400.00 for each year of Agreement 2. Authorize the City Manager to amend the Agreement for three additional one-year periods or parts thereof for the not to exceed amount of $198,400.00 per each Amendment period. BACKGROUND On October 31, 2008, the Public Works Services Department issued a Request for Proposals (RFP) to qualified finns to provide aquatic plant management and environmental engineering services for the Redwood Shores lagoon. Public Works Services mailed the RFP to seven known firms that provide aquatic plant management services. Staff received three sealed proposals on the due date, December 3,2008. A selection committee reviewed the proposals and ranked each according to ,the scoring matrix and selection criteria contained in the RFP. The selection committee evaluated the proposals based on the following criteria: 1) completeness of the proposal, 2) integrity of the Proposed Work Pian, 3) Qualifications of the firm and the personnel, and 4) estimate of the total cost of tDe work The three firms submitting proposals are listed below in ranked order: 1. Waterworks Industries, Inc., Windsor, CA 2. Ctean Lakes, Inc., Martinez, CA 3. PMC Aquatics LLC, Rancho Cordova, CA Staff recommends that City Council approve an Agreement with Waterworks to provide aquatic plant management and environmental engineering services. The Scope of Services is consistent with the Redwood Shores Lagoon Management Plan (Revised July 2003), which provides the basis for contractor adherence and City compliance with the regulatory requirements. Further, staff recommends that the City Council grant authority to the City Manager to amend the Agreement for no more than three additional years, in one-year periods or parts thereof at the same not to exceed amount. The optional amendment years will be based on the satisfactory performance of the contractor, the City needs, and the appropriation of funds by the City Council. The services provided by Waterworks require use of specialized equipment (harvester), and technical staff licensed by the California Department of Pesticide Regulations