AgdaPkt 2009-06-01 - Laserfiche WebLink

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..R','::.' E''': p' "'0' "R' ....1. . ...:\ r:.... .,~: _ .'~ : . ',' . . ..... ',' ....'.. ., 6.1C . Page 1 June 1, 2009 SUBJECT Purchase of Two Utility Trucks RECOMMENDATION Approve by Motion the purchase of two Utility Trucks from San Francisco Ford of San Francisco, CA in the amount of $111,672.54. BACKGROUND The Public Works Services Department, Equipment Services Section manages the "Equipment Replacement Program" for the City's Fleet. The core purpose of this program is to replace worn, outdated equipment when the economy dictates. The Equipment Services Section in conjunction with the Wastewater Management Services Division and the Right-of-Way Maintenance Division developed vehicle specifications for the scheduled replacement of two utility trucks currently in the service. These trucks have met and/or exceeded their useful life cycl e and need to be replaced. Additionally, the new replacement trucks will have better fuel economy and less greenhouse gas emissions as mandated by the State of California Assembly Bill No. 32. The City Clerk advertised the bid invitation with copies of the bid being mailed to three local dealerships. The one bid received was opened by the City Clerk on Wednesday, April 29, 2009, which is summarized as follows: Bidder Bid Amount San Francisco Ford $111,672.54 Serramonte Ford Disqualify Sunnyvale Ford No bid Recommended Bidder: San Francisco Ford of San Francisco, CA Substantiation: Staff from Equipment Services Section contacted several government agencies who have purchased vehicles from San Francisco Ford and found that they have been a very responsible bidder. Serramonte Ford sent their bid package via express mail directly to the Public Works Services Department, Instead of the Clerk's Office as directed in the bid instructions. Furthermore. the bid package arrived on April 30th, one day after the bid was officially closed. Therefore. the bid from Serramonte Ford was disqualified. Staff also contacted to Sunnyvale Ford and they elected not to bid for these vehicles. AL TERNA TIVES The two replacement vehicles have met and exceeded their usefullifecycle and it would not be economically viable to invest in the continued use and repair of these vehicles if they were to experience a major breakdown due to their age and condition. The alternative of not approving the purchase of these trucks would impact the operational requirement of the Wastewater Management Services Division and the Right-of-Way Maintenance Division since these vehicles are used daily for field assignments.