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6.1 F <br /> 5. Customer site retrofits for each exist�ng pri�ate or public site wi#h a landscape irrigation Page 2 <br /> meter. Retro�its will occur as each propetty owner agrees to con�ert to recyc(ed water <br /> for landscape irrigation and industrial uses. <br /> Status: Retrofrt Bid Package 1 is 100% completed. Retrofr� Bid Package 2 is 97% <br /> completed. <br /> The proposed customer site retrofit project, Retrofit Bid Package 3 (project area map <br /> attached) is the third retroft project designed to expand the delivery of recycled water to <br /> new commercial irrigation and City raadway landscape customers in Redwood Shores. <br /> The project consists of converting 20 existing irrigation systems at4 si�es currently suppiied <br /> with potable water to pro�ide for the use of recycied water. The construction is expected to <br /> be completed within 120 days from the Notice to Proceed. <br /> The 6 bids received at the bid opening on May 14, 2049, are summarized in the table <br /> below. <br /> Bidder Bid Amount <br /> Valle Crest Landsca Maintenance tn� - San Jose $211,483.�0 <br /> Case Construction In�. - Redwood Cit 2fi8,384.00 <br /> Ashlin Pacific Construc#ion In� - Petaiuma 298,0�0.00 <br /> Con-Quest Contractors Inc -San Francisco 312 4a0.00 <br /> Trinet Construction Inc. -San Francisco 313,5a�.�0 <br /> Lone Star Landsca e Inc. -San Martin 319,000.00 <br /> E� �:�..���:��'�s#��e ��8�5;O�:flO <br /> Recommended Bidder: ValleyCrest Landscape Maintenance, Inc. of San Jose. <br /> Subs#antiatior�: ValleyCres#�andscape Maintenance, lnc. of San Jose <br /> is the lowest res nsive and res onsible bidder. <br /> The low bid of$211,483.00 from ValleyCrest Landscape Maintenance, Inc. is 45% lower <br /> than the engineer's est�mate of$385,Q00.0�for the cos#of construc#ion. The significantly <br /> lower bid amount is explained by the #act that Va1leyCrest Landscape Maintenance lnc. <br /> currently provides landscape maintenance services for the majority of irriga#ion systems <br /> that will be converted#o recycled water as part of this project. As well, the current bidding <br /> environment is very competitive. Las#ly, the engineer's estimate assumed a higher rate <br /> when caiculating contractor's oVerhead, proft, and contingency, however Val(eyCrest is <br /> particularly ad�antaged by their existing business presence and knowledge of the sites. <br /> Based upon these reasons and the bids received, staff belie�es that the low bid of <br /> $211,483.�0 is reasonable and responsive, and recommends awarding the contract to <br /> ValleyCrest Landscape Maintenance, lnc. ofi San Jose, CA. <br /> ALTERNATIVES <br /> Counci� may choose not to award the contract for the Redwood City Recycled Water <br /> Project�Phase I—Redwood Shores Customer Site Retrof�ts—B�d Package 3 Project,and <br /> direct s#aff ta redesign and/or resolicit bids for this pro�ect. <br /> FISCAL 1MPACT <br /> Funds for the proposed construction contract are available from the VIlater Re�enue Bond <br /> proceeds. The City has issued a series of Water Revenue Bonds to finance Phase 1 of <br /> the Recycled Water Project. Available project funds, fess unattributed interest, total <br /> $4,853,099.fi5 as of April 34, 2449. <br />