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<br />the workshop may result in unforeseen requests for additional effort on the part of <br />Kennedy/Jenks. An engineering contingency of $8,000 is included as Task 5 to allow for some <br />flexibility within the scope outlined in Tasks 0 through 4 and to provide a cushion for additional <br />requests from the City through the duration of the project. The contingency will not be utilized <br />without verbal and/or written authorization from the City. <br /> <br />Schedule <br /> <br />The anticipated timeframe for these services extends from 26 March 2009 to 30 June <br />2009. <br /> <br />Budget <br /> <br />We have estimated a total project budget of $46.100. A detailed breakdown of our fee <br />proposal is provided as an attachment to this letter. A summary of the fee proposal is <br />provided in the following table. <br /> <br />Budget Item <br /> <br />Proposed <br />Cost <br /> <br />Task 0: Effort Expended for Planning Meeting $ 6,135 <br />Task 1: Data Request and Analysis $ 10,400 <br />Task 2: Estimate of Peak Hour Demand $ 4,260 <br />Task 3: Planning Review Workshop & Technical Memo$ 12,085 <br />Task 4: Project Management $ 5.220 <br />Subtotal - Task 0 - Task 4$ 38,100 <br />Task 5: Engineering Contingency $ 8.000 <br />Total $ 46,100 <br /> <br />Hours will be tracked by Kennedy/Jenks, and the City will be notified when 80% of the <br />agreed budget has been expended. If the City anticipates further scope beyond the <br />agreed budget, Kennedy/Jenks will submit another proposal requesting authorization; <br />no work will be conducted by Kennedy/Jenks beyond the agreed budget without written <br />authorization from the City. <br />We propose that compensation for our services be provided on a time and expense <br />reimbursement basis, in accordance with the enclosed Schedule of Charges dated <br />1 January 2009. Please note that Kennedy/Jenks has waived the 3%) communications <br />Surcharge identified in the attached Schedule of Charges for this contract. <br /> <br />Terms and Conditions <br /> <br />We anticipate that a new contract will be drawn up between the City and <br />Kennedy/Jenks for this work and request that the new contract contain the language <br />and provisions specified in the existing 13 June 2008 contract with Kennedy/Jenks. <br /> <br />Agreement over $1 OK 12 <br />City Attorney Approved Version 111803 <br />