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<br />Attachment B <br /> <br />Redwood City School District <br />After School Learning Centers <br /> <br />POLICIES & PROTOCOLS <br /> <br />ATTENDANCE <br />Attendance policy is dictated by the California Department of Education. Programs must <br />maintain an eighty-five percent attendance rate. If program attendance drops below 85% <br />but is still above 75% the state will provide technical assistance to help raise the <br />attendance rate and this technical assistance will continue until the program attendance <br />rate is at 85%. If program attendance drops below 75% the state will provide intensive <br />technical assistance until the required 85% attendance rate is achieved. If the attendance <br />rate remains below 75% for more than 3 attendance reporting periods, future funding may <br />be reduced by the state. <br /> <br />The state After School Education and Safety grants program requires program attendance <br />to be reported twice a year - January 31 and July 31. Providers to report attendance to <br />the Redwood City School District must use the grant attendance forms. In order to have <br />time to review and submit the forms to the state, the forms must be completed by the <br />provider and returned to the After School Coordinator a week in advance of the state due <br />date. <br /> <br />ATTENDANCE FORMS ARE DUE TO THE DISTRICT: <br /> <br />January 25 - for period July 1 - December 31 <br />July 25 - for period January 1 - June 30 <br /> <br />Attendance (total students served) is calculated by adding together the number of students <br />who participated each day of the program during the reporting period. For example, if 30 <br />students participated Monday, 40 Tuesday, 35 Wednesday, 40 Thursday and 20 Friday, <br />then the total students served that week is 165. The form also asks for the number of <br />days the program was in operation during the program period. <br /> <br />To determine your program attendance rate, the state compares your annual total students <br />served to the number of students proposed to be served in the original grant request. So if <br />a program proposed to serve 90 students for 180 days, the total students served should be <br />16,200 to achieve 100% attendance and 13770 to achieve 85% attendance. The state also <br />looks at the annual total number of days the program is in operation as reported on a <br />program's attendance reports. This should not exceed the number of days proposed in <br />the original grant request. <br /> <br />5/27/09 <br /> <br />Page 1 of 4 <br />