AgdaPkt 2009-07-27 spc and jnt - Laserfiche WebLink

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6.2A Page 1 .......\E>::'.~:.::.:.....;;..::.......-:.:.:.II:.:....:..:":j(.:........ . . . . ......... .:.. ,',.. ..' .... ,,', ': ..:;:;..':'1:;:.,:~::.i~:",:.,:..';':;;!/:..:;';!~;".,&).).<~"::':; ': .."::.;'. '.:' ..... . . . . ..' . . . . .' . '~~~ July 27,2009 SUBJECT Emergency Generator Retrofit at Police Facility RECOMMENDATION 1) Authorize, by resolution, amendment of the Fiscal Year 2009/2010 Capital Improvement Program to approve and provide appropriation in the amount of $65,000.00 for immediate work to retrofit the emergency generator at the' Police F acUity . 2) Suspend, by motion, the bidding and purchasing requirements of Chapter 2, Article VII of the Municipal Code to anow agreement with Cummins West for the work to retrofit the emergency generator in the amount of $37,343.70, and TEC Accutite for the work to decommission, remove, and dispose of the existing underground fuel tank in the amount of $15,750.00 based on the facts and findings set forth in this staff report. 3) Approve, by motion, agreements with Cummins West in the amount of $37,343.70, and TEC Accutite in the amount of $15,750.00 and authorize the City Manager to execute the agreements and increase the agreement amount, if necessary, up to 100/0. BACKGROUND The underground fuel storage tank that serves the emergency generator at the Police Facility and Emergency Operation Center (EOC) was recently evaluated for leakage. Inspection by both the original tank manufacturer (Containment Solutions, formerly Corning Owens) and TEe Accutite, an environmental engineering contractor, revealed a large fracture in the tank. The required repair is costly and without guarantee. Rather than repair the existing underground tank, staff believes a much more reliable solution is to install a new aboveground fuel storage tank ("belly tank") to supply the emergency generator. As part of this installation, an emergency plug and a transfer switch would also be installed to provide a connection point for other portable emergency generators so that this essential facility is not dependent on a sole source for emergency electrical power. The existing underground tank would be removed and disposed of. Staff requests that Council find to suspend the bidding and purchasing requirements of Chapter 2, Article VII of the Municipal Code to allow expeditious agreement with both Cummins West and TEC Accutite as proscribed in Section 2.76. Sec. 2.76. GROUNDS AND PROCEDURE FOR SUSPENSION OF ARTICLE REQUIREMENTS: The requirements of this Article relating to the purchase of materials, equipment and supplies may be suspended by motion of the City Council in any case where the Council finds that strict compliance would not seNe the public interest, including, but not limited to, instances where the only material, equipment or supplies that are