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EXHIBIT ft- Callander Associates I. Detailed Project Approach Since 1982) when plans for Boothbay Park in Foster City were completed in six weeks, through 2006, when plans for five high school bowl renovations (bId cost: $11M) were completed in five months, through today, the ability to deliver significant projects with aggressive schedules has been a hallmark of Callander Associates. We are pleased to provide you with the following project approach based on our experiencet and your project! This approach is a draft, subject to change as warranted to best address your needs. We understand that: . The goal of the improvements is to substantially reduce water consumption while providing a sportS faciUty with more capacity and llex.ibUity. Used primarily as a ballfield, the facUity also accommodates Junior 4gers football and youth soccer. . Parking and spectator seating are generally adequate but dugouts and a concession facUity are absent. · The restrooms do not meet current access requirements and the bleachers are absent the shade that was a component of the bleachers prevIously. . In renovating the facility, soils beneath the bleachers must be handled according to strict protocols due to the presence of lead from paints used over the years on the bleachers. . Storage capacity is absent and the desire is to capture the space that is currently lost beneath the bleachers if feasible. . The scorekeeperts booth and scoreboard are dilapidated and will need to be replaced. · The outfield will be converted to synthetic turf. Prefabricated elements (bleachers, shade structurest buildings) provide a means of controlling costs and expediting project delivery and opportunities for their use will be explored in depth at project outset. The construction budget established for the project is $1.3M. More funding may be secured later but a completet functional facility must be deUvered assuming no increase in project funding. Plans must be completed in October 2009, consistent with the goal of havIng the facility back on line for opening day in AprH 2010. We propose the following scope of work. The items shown in hold/ace Italics represent the deliverable work products to be provided upon completion of a specific task. Our specific scope of services would be as follows: 1.0 PRQJECT INITIATION 1.01 Design Team Meeting #1: Review the project scope, community outreach plan, project schedule and costs with City staff. First half of meeting to be conducted at City offices followed by a site visit to review specific elements of the facility with staff. Obtain City furnished documents including topographic survey, lead survey, work products (notes, minutes) associated with project prior to this phase of services. IdentifY applicable City standards (design guiddines, water conservation ordinancest furnishings and materials standards).Prepare and submit meeting summary documenting decisions and required follow up. 1.02 Data Gathering: Obtain documents identified in initial meeting and other information relevant to the project. Review existing design guidelines~ documents~ or other existing base information provided by City. Prepare summary memo. 1.03 Site Reconnaissance: Conduct site reconnaissance. Evaluate existing conditions. Photograph site for in-house study and reference. Prepare Jig/till photo kg for studio and presentation use. 1.04 Horticultural Salls Analysls: Obtain up to two horticultural soils samples to establish amendment, fertilizer and maintenance recommendations for landscaped areas; submit letter report. 1.05 Geotechnical Report: Secure the services of a geotechnical engineer for provision of a geotechnical investigation. Soils report to address pavement design, synthetic turf field subgrade and base materialst soil bearing capacity information required by structural engineer to design building foundation. The soils information will also be utilized in estimating drainage requirements. The report recommendations will be incorporated in earthwork and compaction requirements. Provide summary repO'l't. 1.06 Conceptual Plan: Prepare a eoncept p14n, incorporating all elements in the RFP and identified subsequently with City staff. Plan to be prepared at a scale of 1 "=10t and color rendered suitable for public presentation. Prepare a sJtefurnishin&f Image hoard showing major elements of plan Including buildings, shade structures and scoreboard. 1.07 Cost Estimate: Prepare an I$ttmate ofpt'obable constrUCtion eDIt based on documented bid costs for similar improvements on other projects. Estimate to include bondin~ mobilization, construction and design contingencies. Proposal for Landscape Architectural Design COllSldting Services for Hawes Park I 1