AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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R......!..... p'.. .0..... 'R..... "'-T:'" . '. ..... . . :'" . . . ." . .,. -, ..... . ..' ..' 7A Page 1 August 24, 2009 SUBJECT Response to Grand Jury Report - South Bayside Waste Management Authority RECOMMENDATION 1. Approve the recommended responses to the Grand Jury Report 2. Authorize the Mayor to send these responses to the Presiding Judge of the Civil Grand Jury. BACKGROUND On July 10, 2009 the San Mateo County Civil Grand Jury issued a report titled "TRASHT ALK: Rethinking the Waste Management RFP Process by the South Bayside Waste Management Authority." This Report contained a series of findings and recommendations in connection with the contractor selection processes managed by the South Bayside Waste Management Authority (SBWMA) on behalf of member agencies which resulted in the recommended selection of Recology (formerly known as Norcal Waste) to provide solid waste and recycling collection services and South Bay Recycling (SBR) to operate the Shoreway Recycling and Disposal Facility (SRDC). The SBWMA is a joint powers authority, of which the City is a member, which consists of 12 government agencies in the south county region whose purposes include owning the SROC and assisting member agencies with solid waste management issues including managing portions of the solid waste and recycling collection franchise agreements entered into by each member agency. Currently, each of the member agencies holds a franchise agreement with Allied Waste for collection services which expires on December 31, 2010 while the SBWMA holds an agreement with Allied Waste for the operation of the SRDC which also expires on December 31, 2010. Grand Jury Report In September 2008 the San Mateo County Civil Grand Jury began investigating the contractor selection process undertaken by the SBWMA in response to complaints about the nature of the process. It is important to note that such complaints surfaced only after the SBWMA Board of Directors recommended that each member entity select Recology as their franchised solid waste and recycling collection contractor and short- listed Hudson-Baylor and SBR as the two finalists to be considered for the contract to operate the SRDC. The Grand Jury issued their Report (Attachment One) on July 10, 2009. The SBWMA Board has reviewed this Report at their July 23 Board meeting and approved a response to this Report. This response is attached - see Attachment Two. Since the Grand Jury Report was addressed not only to the SBWMA but to member agencies as well, State law requires that each member agency issue their response in addition to the SBWMA's response.