AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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7A Page 6 ATTACHMENT 1 . Area. A key consideration for managing costs was the construction of the transfer station in San Carlos in 1984, which is the only such facility in central San' Mateo County. Browning Ferris Industries (BFI) built and operated the facility from its inception until the SBTSA purchased the transfer station and adjacent Material Recycling Facility (MRF) from BPI in 1999. Since the inception of the JPA, one company, Allied, previously known as BFI, operated both the collection services and the disposal services of solid waste. The current SBWMA contract with Allied is due to expire on J~uary 1,2011. In antiCipation of the contracCs expiration; the SBWMA decided to initiate an RFP process for collections services and facility operations for the next ten years to; 1. Introduce a single-stream recycling system to increase the use of recyclables and divert garbage from the landfills and 2. Execute the new Shoreway Master Plan Facility (Shoreway Facility), which includes a transfer stationt MRF, and Environmental Educational Center; and. The SBWMA has stated that the Collection Services Contract will be one of the largest in the United States. . Selecting the Collection Services Contractor 'l. The proposals for collection services were submitted to the SBWMA for review and recommendation. After the SBWMA recommendation was made~ each member agency was to negotiate an individual contract with the recommended provider, depending on the agency's individual needs. 2. There would be a one..year'truing up period, after which "the adjustment to costs is objectively based on CPI;.type indices. The only other adjustnlent, besides the annual index based adjustments, to a proposer's cost is related to service level changes for the Collection Agreement. Since the RFP stated that certain assumptions must be used by all proposers, there are two cost adjustments~ one for 2011 and another in 2013, for changes in service levels from the RFP data to actual data [e.g., the number of single family accounts~ commercial bin lifts and drop box pulls, requiring the driver to get out of the truck]. The process to.adjust for service level changes is also objectively prescribed in the Agreement. No adjustments to costs to reflect changes in service levels shall be made afte~ the change made in 2013, when setting compensation for 2013 and beyond." 3. All proposers were required, when preparing their.proposals, to use the same operational assumptions for key items such as residential cart sizes, use of new collection vehicles for . core services, and use of new commercial collection containers. This requirement was for the purpose of obtaining comparable cost proposals from proposers. Member agencies retain the right to establish cart sizes for residents, use of used equipment, etc., as part of the final negotiated scope of services and costs with their selected contractor. 4. The proposers will be held to their bid assumptions during the contract. For example, if a company states that the price of gas -is $ 2.50 a gallon in its bid, and the price of gas goes 2