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<br />REp:O.RT <br /> <br />6.1C <br />Page 1 <br /> <br />To the Honorable Mayor and City Cou:ncil. <br />From thf!. CI." Man..I:er <br /> <br />August24,2009 <br /> <br />SUBJECT <br />Award of Contract - Middlefield Road In-Roadway Warning Light System Project <br /> <br />RECOMMENDA nON <br />Approve, by motion, the contract documents and award the contract for the Middlefield <br />Road In-Roadway Warning Light System Project to Republic ITS Inc. of Fremont for <br />their responsive and responsible low bid of $118,875.00 and authorize the City Manager <br />to increase the contract amount up to 10% if necessary. <br /> <br />BACKGROUND <br />The Middlefield Road In-Roadway Warning Light System project is designed to improve <br />pedestrian crossings at the existing mid-block crosswalk on Middlefield Road between <br />Jefferson Avenue and Main Street. This is a highly traveled crosswalk which provides a <br />pedestrian connection between the main library and City HalVCity Center Plaza areas. <br /> <br />The community has requested help to ucalm" traffic and improve conditions at this <br />crosswalk location so that motorists regularly yield to pedestrians. Staff has designed an <br />improvement plan and secured grant funding from the Metropolitan Transportation <br />Commission to enhance the crosswalk. Proposed improvements include installation of <br />warning lights embedded into the roadway surface which are activated when <br />pedestrians walk between detection bollards at either end of the crosswalk. Other <br />design features are as follow. <br />. Sidewalk "bulb-outs" to shorten the crossing distance. <br />. New street lights to better illuminate the crosswalk. <br />. Restriping of the crosswalk to make it more visible. <br />The objectives of this project are consistent with the city's "complete streets" policy <br />which encourages the co-existence of all roadway users. <br /> <br />Twelve (12) bids were received at the bid opening on Wednesday, July 29,2009 for the <br />"Middlefield Road In...Roadway Warning Light System" and are summarized in the table <br />below. <br /> <br />Bidder Bid Amount <br />Republic ITS - Fremont $118,875.00 <br />Richard A Heaps Electrical Contractor, Inc. - Sacramento 120,369.00 <br />Mike Brown Electric Co. - Cotati 124,791.00 <br />Phoenix Electric Co. - San Francisco 124,819.00 <br />W. Bradley Electric - Novato 133.214.00 <br />MCH Construction... Tracy 133.697.00 <br />Beltramo Electric, Inc. - Morgan Hill 133,725.00 <br />A and F Engineerina - Redwood City 134,902.00 <br />Pacific Electric ContractinQ. Inc. - San Jose 140,100.00 <br />Tennyson Electric, Inc. - Livermore 143,926.00 <br />R.A.N Electric Inc. - San Leandro 159,825.00 <br />Interstate Grading and Paving - South San Francisco 185,625.00 <br />. Engineer's Estimate . .. -. .... . . .'-.',. . .... -... . .... . ... ,'H '.'$1:49,000.00 :. .'. ... ... . .... <br />Recommended Bidder: Republic ITS. Inc. of Fremont, CA. <br />Substantiation: Republic ITS. Inc. of Fremont. CA is the lowest <br />responsive and responsible bidder. <br />