AgdaPkt 2009-09-14 - Laserfiche WebLink

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. assistance to legal counsel in drafting documents; preparation of Summary Reports, Implementation Plans and updates; and other analyses required under California Redevelopment Law. 6.10 Page 2 . . The Agency has typically maintained a 'not to exceed' agreement with KMA. The agreement specifies a dollar amount which is billed on an hourly rate basis and cannot be exceeded without seeking further Board approval. Under this form of agreement, staff specificaJly authorizes KMA to proceed on each project or activity. In other words, staff assigns the specific projects for which services are to be performed. This arrangement provides the ultimate cost control to the Board while allowing considerable flexibility to staff to assign the consultant's services to whatever projects require them. Without such authorization, no funds are spent. In addition to the preparation of a new five-year Agency Implementation Plan required by the end of the calendar year, staff anticipates that KMA services related to housing projects and acquisition and disposition opportunities will be needed in the upcoming years. For example, services may be required in response to unsolicited proposals received from developers (for- profit or non-profit) involving requests for assistance in acquiring sites for housing and/or for gap financing. The firm's assistance will also be needed to assist in the analysis of proposals received in response to requests for proposals (RFP's) issued by the Agency for sites owned by the Agency, such as Bradford Street or, ultimately, Block 2. The preparation of the new five-year Implementation Plan required by the end of the calendar year exhausts the funding remaining in the current contract. Based upon the total cost for KMA services over the past seven years (approximately $260,000), it is recommended that an additional $60,000 is sufficient to keep KMA 'on retainer' over the next several years. ALTERNATIVES 1. Approve the Agreement Amendment #4 with a lower not-to-exceed cap. 2. Direct staff to seek proposals from other economic consultants. FISCAL IMPACT Funds are appropriated for professional services in the 2009-2010 Agency budgets sufficient to fund this fourth amendment to the Agreement. Because staff anticipates more activity in housing, the Agency Housing budget will fund $45,000 and the Agency General budget will fund $15,000 of the total proposed contract amendment. The agreement as amended will continue into future fiscal years until the not-to-exceed cap is reached, at which time it will come back to the Agency Board for further action, if services are still required. Planning~ Development Director