Agmt21 County of San Mateo - Laserfiche WebLink

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To authorize the parties to this Agreement to share individually identifiable client information, clients who are entered into the system must sign a Client Consent for Clarity System Data Collection and Release of Information form that will be kept with their records in Clarity and/or in their paper file. The release informs the client that partner agencies in San Mateo County will have access on a need-to- know basis to their records in the secure system. If a client refuses to sign a release, services will not be denied and the client will be entered into Clarity as a private client. Agencies Entering and Accessing Data in Clarity CORE SERVICE AGENCIES HOMELESS SERVICE PROVIDERS •Coastside Hope •Daly City Community Services Center •Fair Oaks Community Center •Puente de la Costa Sur •Pacifica Resource Center •Samaritan House •YMCA Community Resource Center •Abode Services •StarVista •San Mateo County Human Services Agency •Housing Authority of the County Of San Mateo •San Mateo County Department of Housing •San Mateo County Health System, Behavioral Health And Recovery Services •Mateo Lodge •Home and Hope •LifeMoves (formerly known as InnVision Shelter Network) •Mental Health Association of San Mateo County •Next Step Center, Veterans Resource Center of America •Project WeHOPE •Samaritan House •Service League Of San Mateo County •VA Palo Alto Health Care System (VAPAHCS) •San Francisco VA Health Care System (SFVA) Efforts are made to keep this list current, however there may be Core Service Agencies and/or homeless service providers that begin to participate in the data system in the future. Licensing Only agency staff who provide safety net or homeless services shall be granted access to Clarity. When an agency is requesting a Clarity license for a new staff, the agency director or manager will review with the staff the confidentiality and security rules regarding Clarity and will send the completed, signed Clarity oath of confidentiality form to HSA to request a new account. ACCESS TO THE CLARITY SYSTEM AFTER EMPLOYEMENT ENDS IS PROHIBITED. If an authorized user separates from employment with a Core Service Agency or homeless service provider, notification must be made as soon as possible to the HSA Service Desk in advance of the employee leaving. The request will provide a license termination date. If any license goes unused for more than 90 days, that license may be deactivated. The agency holding ATTY/AGR.2021.130/County of San Mateo (Page 21 of 31)