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EXHIBIT A SIDE LETTER BETWEEN CITYOFREDWOODCITYAND REDWOOD CITY MANAGEMENT EMPLOYEES ASSOCIATION RE TELEPHONE AND WORK FROM HOME EXPENSES DURING CITY -REQUIRED TELEWORK This side letter is by and between City of Redwood City ("City") and the Redwood City Management Employees Association ("Association") (collectively referred to as the "parties"). The side letter is a tentative agreement subject to approval of City Council. WHEREAS, the City and Association entered a Memorandum of Understanding (MOU) effective October 1, 2018 - September 30, 2021; and WHEREAS, since early 2020, the spread of the COVID-19 virus has been declared a global pandemic; and WHEREAS, a state of emergency has been declared by the President of the United States, the Governor of California, and the County of San Mateo; and WHEREAS, over the past year, multiple shelter -in-place orders for the State of California have resulted in the City requiring certain employees to work from home; NOW THEREFORE, the parties hereby agree to the following; Effective March 16, 2020 through October 10, 2021, to provide for reimbursement of expenses incurred by employees required by the City of Redwood City to telework from home or location other than a City worksite, will be entitled to one or both monthly expense stipends provided herein, upon pre -approval of the employee's supe rvisor. Stipends will be paid on a monthly basis and will apply for the period of time the employee is rewfit-edbytheCit to telework. Stipends for partial months of teleworking will be pro -rated to reflect the amount of time that the employee is required to telework. In order to be eligible for the cell phone and/or expense stipends, the employee must issue a request to their supervisor for (1) receipt of prospective stipends, and (2) for receipt of retroactive stipend payments between March 16, 2020 and the date of this agreement, if applicable. 1. Cell Phone $tioend: Teleworking employees required to use a personal cell phone in performance of their job duties on behalf of the City on a regular basis will receive a Cell Phone Stipend. The supervisor will be required to verify that the employee is required to telework from home, and to verify that the employee is required to use their personal cell phone for business purposes. a. For full time employees required bythe City to telework, who are assigned to telework more than fifty percent (50%) of their regularly assigned work schedule, the Cell Phone Stipend will be fifty dollars ($50) per month ($23.08 per pay period) during the telework period, in reimbursement for use of their personal cell phone in performance of City job duties. Page 1 of 3 ATTY/RESO.0056/EXH I BIT A - RCMEA SIDE LETTERS - TELEWORK STIPENDS REV: 07-20-2021 MI RESO. NO. 15971 MUFF #304