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SIDE LETTER BETWEEN CITYOFREDWOOD CITYAND REDWOOD CITY MANAGEMENT EMPLOYEES ASSOCIATION RE TELEPHONE AND WORK FROM HOME EXPENSES DURING CITY -REQUIRED TELEWORK b. For full time employees required by the City to telework, who are assigned to telework for fifty percent (50%) or less of their regularly assigned work schedule, the Cell Phone Stipend will be twenty-five dollars ($25) per month ($11.54 per pay period) in reimbursement for use of their personal cell phone in performance of City jobduties. Employees who receive an existing City cell phone stipend or use of a City cell phone will not be entitled to receive this stipend. The employee's direct supervisor must approve this stipend in advance of receipt. 2. Telework Expense Stipend., Employees required to telework will receive a Telework Expense Stipend in reimbursement for costs attributable to working from home, including, but not limited to, the business-related portion of the cost of Internet access, utilities, printer ink, paper and other incidental expenses. The supervisor will be required to verify that the employee is required to telework from home. a. For full time employees required bythe City to telework, who are assigned to telework more than fifty percent (50%) of their regularly assigned work schedule, the Telework Expense Stipend will be forty dollars ($40) per month ($18.46 per pay period) during the telework period, in reimbursement for telework expenses. b. For full time employees required by the City to telework, who are assigned to telework for fifty percent {50%) or less of their regularly assigned work schedule, the Telework Expense Stipend will be twenty dollars ($20) per month ($9.23 per pay period) in reimbursement for telework expenses. The employee's direct supervisor must approve this stipend in advance of receipt. For part-time, covered, teleworking employees, the reimbursement amounts provided above will be provided on a pro rata basis to reflect the amount of time that the employee is required to telework. The above stipends are in addition to: (1) the City's Equipment Loan Program Policy (No. 55), which allows employees to borrow City equipment, such as a laptop, printer, monitor, keyboard, mouse, office chair, scanner, computer cable, Wi-Fi hotspot, and a wrist rest for City -required telework; and (2) the Expanded Professional Development/Educational Reimbursement, provided by the City between July 1, 2020 and June 30, 2021. Employees who incur additional one-time expenses due to City -required telework may request separate reimbursement, subject to advance supervisory approval. Page 2 of 3 ATTY/RESO.0056/EXH I BIT A - RCMEA SIDE LETTERS - TELEWORK STIPENDS REV: 07-20-2021 MI RESO. NO 15971 MUFF #304