Agmt09 Labadie, Bruce Productions - Agmt for Salsa Festival

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EVENT DAY I. Event Coordinator A. Oversee all logistical arrangements including street closures, signage, booth set- up and load-out and equipment installation and removal: B. Supervise hired staff including private security guards, logistical crew, stage managers and clean-up crew. C. Confirm the proper placement of garbage and recycling containers and dumpsters throughout the festival site. D. Monitor the set-up and tear-down of the salsa tasting area, beer and wine booths, interactive arts area and Art of the Square. POST EVENT I. Clean Up and Final Report A. Ensure that all streets and public facilities are cleaned to pre-event condition by noon on Monday, September 28, 2009. B. Ensure garbage and recycling containers are removed by noon on Monday, September 28, 2009. C. Ensure the hired garbage and recycling contractor prepares a report that includes the amount of waste recycled at the event which is given to Rethink Waste within two weeks from the event date. D. Prepare and submit an event report to the Agency within two weeks from the event date. Event report will include a synopsis of the pre-event, event day and post event tasks, lessons learned and recommendations for future years. E. Email thank you notes to key contributors, sponsors and performers within two weeks from the event date with the Agency copied on each email note. II. Compensation Documentation Labadie Productions will submit two documents no later than October 6, 2009: 1. Income statement. The income statement consists of a profit and loss statement which includes the consultant's contract amount with the Agency and all income received from the event, e.g., tequila and margarita sales, food booths, etc. 2. Detailed list of expenditures with copies of all receipts. The detailed expenditure document shall contain an itemization of all goods purchased and contract services such as hired event crew and entertainers. A TTY/AGR/2009.028 062509 12