Agmt09 San Mateo, County of JPA (2)

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F. Meetings of the Board. 1. Regular Meetings. The Board shall hold at least three meetings each year. One meeting will be held to include approval of the budget and revenue allocation plans. A second meeting will be held to include a mid-year status report from staff. Meetings will be held on the third Wednesday of May, September, and January. Cancellation ofa Board meeting will require discussion between the Executive Director and the Board Chair. 2. Special Meetings. Special meetings of the Board may be called in accordance with Government Code 954956 (the Brown Act). Upon the request of at least four Parties, the Chairman of the Board of the JP A shall call a special meeting of the Board. 3. Notice of Meetings. All meetings of the Board shall be held subject to the provisions of the Ralph M. Brown Act (Government Code sections 954950 and following), and other applicable laws of the State of California requiring notice of meetings of public bodies. 4. Minutes. The Board shall cause minutes of all open meeting to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board. 5. Agenda Items. Any member of the Board can request that a specific agenda item be included for review by the Board at an upcoming meeting. The request should be provided to the JP A Executive Director who will then include the item in the agenda consistent with notification requirements required by the Ralph M. Brown Act 7. Rules and regulations for the conduct of the Board's affairs. The Board shall adopt from time to time such rules or regulations for the conduct of its affairs as may be required. 8. Notice to Secretary of State. The Board shall cause to be filed within 30 days of the effective date of this Agreement, or any amendment to this Agreement, notices of this Agreement or any amendment to this Agreement with the office of the Secretary of State pursuant to Government Code 96503.5. VIII. JP A Management Committee A. There is hereby created a JP A Management Committee composed of six voting and one non-voting ex-officio members. The voting members shall include: The Board Chair or his or her designee and, five individuals who are either city managers, fire chiefs or special district administrators, each selected from and representing one of the five zones created by the Board. The non-voting ex-officio member shall be the President of the San Mateo County Fire Chiefs Association or his or her designee. With the exception of the representative from the Fire Chiefs Association, the members of the JP A Management Committee shall be selected by the Board as follows: The Board shall select the members of the JPA Management Committee (a) by asking members of the Board within each zone to make a recommendation to the Board for that zone's representative on the JP A Management Committee and then (b) by adopting those 6