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REV: 10-18-2021 VR Task Deliverable(s): Memorandum: Strategies to Enhance Project Competitiveness Project Fact sheet(s) from City staff Memorandum: Summary of Community Leader Meetings TASK 4: Develop Draft and Final Funding Plan Task Outcome: Written plan reflecting findings from Tasks 1-3 including: o Grant application timeline o Estimate of the cost to implement the Plan o List of those to be involved in executing the Plan o Communication plan Slide deck for presentation of the Draft Plan to the City Council Sub Task A: Prepare Draft Plan and Slide Deck for City Council Consultant will develop the Draft Plan which will define the scope, schedule and cost for the entire plan to secure full funding. The scope will be based upon the grant application requirements and specify the information and products needed to complete each grant application. The schedule will account for the development and submittal of each targeted grant application, allowing sufficient time for developing the Project’s position and creating needed materials with the help of specialty consultants. The cost estimate for the work required by each grant will be combined with the cost to lead and manage the entire Plan implementation. There will be a section recommending measures to control this cost through involvement of City staff and proper accountability with the City Council. Finally, the Plan will identify the known participants in the execution of the Plan and create a staffing strategy with an organization chart and communication plan to help keep everyone working together in a coordinated fashion. The format of the Funding Plan’s schedule, cost estimate and staffing strategy organization chart will be determined by the Leadership Team during the first of the three (3) every other week virtual Leadership Team status meetings during this Task which will be 90 minutes while the others will remain 30 minutes in length. The Team will produce a draft Plan along with the schedule, cost estimate, and staffing strategy. This Plan will be reviewed with the Oversight Team during a virtual 90-minute meeting. As may be determined appropriate, the Plan will be presented in draft form to the City Council. One member of the Consultant will be available to attend the Sub Committee meeting in person. All of the deliverables will be electronic documents with no printed copies, and reviews will be limited to two rounds of edits – the first to secure comments from select reviewers, the second by the Leadership Team to provide concurrence review of comment resolution and final touch up edits. Sub Task B: Prepare Final Plan and Slide Deck for Sub Committee Based upon feedback from Sub Task A, the Consultant will finalize the Plan for submittal to the Transportation and Mobility Sub Committee for approval. One member of the Consultant will be available to attend the Sub Committee meeting in person. ATTY/AGR.2021.265/Gray Bowen Scott (Page 15 of 19)