AgdaPkt 2009-10-19 - Laserfiche WebLink

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6.2A Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er October 19, 2009 SUBJECT Award of Contract - Master Water Meter Replacement Project (Redwood Shores and Harborside Apartments) ReCOMMENDATION 1. Approve, by motion, the contract documents and award the contract for construction of the Master Water Meter Replacement Project (Redwood Shores and Harborside Apartments) to the lowest responsible bidder, 0 & D Pipelines, Inc. of San Francisco for their responsive and responsible low bid of $83,000.00 and authorize the City Manager to increase the contract amount up to 100/0 if necessary. 2. Authorize, by resolution, amendment to the budget for the Water Fund Capital Projects fund to reflect an appropriation transfer of $40,000.00 from Distribution System Replacement Program to Master Meter/Backflow Prevention. BACKGROUND Over the past two years, staff has replaced the master water meters at three locations in Redwood Shores in an effort to improve the reliability and performance of the equipment. The master water meters for the Redwood Shores and Harborside Apartments were installed as part of the original development more than 20 years ago. The meters are part of the public distribution system and are owned and maintained by the city. The four meters have outlived their useful life and are outdated to the extent that services to calibrate, maintain, and repair the equipment can no longer be secured. This project will replace a total of four eight-inch detector water meters; two at Redwood Shores Apartments and two at Harborside Apartments. The new meters have been previously purchased by the Public Works Services Department similar to other recently installed units. Standardizing equipment throughout the city makes repair and maintenance more efficient, economical, and reliable. For each meter replaced, the work will consist of removing the existing concrete vault, water meter, piping and appurtenances; installing a new concrete vault, master detector water meter, piping and other appurtenances; restoring all pavement, landscaping, and pedestrian access ways disturbed as a result of the work.