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REV: 11-09-23 VR iv) Distributing documents. v) Attend pre-bid meeting. vi) Assist with providing review of contractor bids and bid RFI’s and providing inputs. vii) Assistance with answering bidder queries. viii)Preparing addenda as required to help clarify contract documents. ix) Consultant and their Sub-consultants shall assist the City in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and the Contractor, as it relates to the design program elements. x) Assist the City in review of bids and/or proposals in determination of lowest responsive bidder/proposer. Task 6 Cost: $12,500 to be billed hourly. No site visits assumed in this phase. See attached fee schedule. h)Task 7: CONSTRUCTION ADMINISTRATION PHASE i) Landscape Architect (Contractor) (1) As required, the Consultant will provide assistance to the City with construction observation services of the project by providing responses to RFI’s, minor plan revisions / clarifications, review of contractor submittals & shop drawings to ensure conformance with the bid docs, & review of record drawings using information provided by the general contractor. This phase will also include several site visits to review regular progress of the work and quality of construction and determine if the construction is proceeding in accordance with the project design intent and construction documents. The design team may also recommend to the City the rejection of any work failing to conform to the contract documents. Key tasks during this phase will include: (a) Attendance at pre-construction meeting. (b) Assist in preparing addenda. (c) Review submittals and shop drawings from contractors / specialized vendors. (d) Preparation of additional drawings (for clarification of minor items arising during construction). (e) Provide responses to requests for information from contractor. (f) Coordinate with City and various subconsultants as needed. (g) Review contractor price requests and change orders and provide inputs to City. (h) Attend up-to thirty (30) periodic construction meetings (in-person) during the course of construction. (i) Assist with inspections for specialty work (j) Interim and final punch list walks to verify completion (k) Review of as-builts / record drawings prepared by contractors. (l) Coordinate ‘Lessons Learnt’ meeting with the City at the culmination of the project ii) AQUATICS SUB-CONSULTANT (1) AQUATICS SUB-CONSULTANT shall be a representative of and shall advise and consult with the City: (a) during construction until final payment to the Contractor is due; and (b) as an Additional Service (after approval) at the City’s direction from time to time during the correction period described in the Contract for Construction. ATTY/AGR.2023/Amend. No.1/O'Dell Engineering (Hoover Park Renovation - Design and Management) (Page 9 of 15)