Agmt23 Matrix Consulting Group, LTD

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REV: 03-10-23 JB EXHIBIT “A” SCOPE OF SERVICES AND FEE 1. Project Kickoff In this task, the Consultant will hold a virtual project initiation and kickoff meeting with the City’s project steering committee and appropriate departmental and divisional personnel. During this kickoff, the City will share the study goals, desired scope of service objectives, and potential comparative jurisdictions. As a result of this project initiation, the Consultant will finalize the project schedule, data collection instrument, updated project task plan (if necessary), and determine who the primary point of contact is with the City. Upon finalization, Consultant will begin scheduling interviews. Task Deliverable: The Consultant will develop a kickoff meeting agenda and minutes. The Consultant will provide a project schedule, data collection list, and updated work plan (if necessary) to the City’s project coordinator and schedule initial interviews with staff. 2. Develop an Existing Condition Assessment This task is divided into four subtasks: 1) Existing operations assessment, 2) external stakeholder feedback, and 3) analysis of cost recovery / general fund / CIP budget allocation. (1) Internal Existing Condition Assessment. To evaluate the operations and processes of engineering, transportation, and planning, Consultant will develop an in-depth understanding of the key issues impacting and shaping service requirements for the community. To develop this perspective, Consultant will conduct interviews with staff, City management and other staff/officials who are involved in various activities of these three teams. These interviews will focus on understanding and documenting the following areas: • Adequacy of service levels and gaps in existing levels of service. • Goals and objectives for the delivery of services for each division. • Document technical skill set, training, and certifications of staff. • Adequacy of management systems and technology and the extent to which managers utilize this information to make meaningful service decisions. ATTY/AGR.2023.044/MATRIX CONSULTING GROUP (Matrix Org Study for Planning & Engineering) (Page 11 of 19)