Agmt23 Matrix Consulting Group, LTD

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REV: 03-10-23 JB Task Deliverable: Analysis and recommendations for each function area. Recommendation will include a fiscal assessment and implementation plan. 5. Prepare a Final Report and Develop an Implementation Plan Once the work tasks noted above have been completed, analysis, findings, and conclusions will be documented and reviewed with City staff. The draft and final reports will contain the following elements: • An executive summary that includes the recommendations, lead entity for recommendation implementation, timeframe, and any cost/savings as a result of the recommendation. • Final analysis of the stakeholder survey and focus group meeting feedback. • Final comparative and best practice assessment. • Detailed analysis of historic workload trends, performance metrics, and impediments to the current process. Recommendations to improve the current approach to work practices and identify improvement opportunity relating to philosophies and commitments, staffing required given these commitments, managerial and operational practices for improved service delivery. • Implementation plan that identifies the cost associated with each recommendation. Each recommendation will include a timeframe for implementation and who is responsible for the implementation (e.g., department/division, committee, city council, etc.), potential cost or savings and the funding source. The Consultant recognizes that some recommended improvements may have associated cost impacts, and these will be identified and prioritized. Once staff and the internal Project Steering Committee have reviewed the draft final report and implementation plan and provided input, Consultant will develop the final report and deliver to the City. Consultant will be available to make a presentation of findings and recommendations to the City Manager and/or City Council. Task Deliverable: The product of this task will be the draft and final reports including an implementation plan, and presentation to the appropriate governing bodies. ATTY/AGR.2023.044/MATRIX CONSULTING GROUP (Matrix Org Study for Planning & Engineering) (Page 18 of 19)