Agmt23 County of San Mateo - Grant agreement

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REV: 03-01-23 RL Page 15 d. Partner with County BHRS to identify ways to refine structures and systems for coordination in the field to provide for training, consultation, escalation of cases and coordinated planning including, when appropriate, to the involuntary treatment system. e. Develop and implement strategies to enlist and support volunteers to support positive connections with unsheltered individuals/households. 9. Additional Responsibilities: a. Provide services that are culturally appropriate to the populations served. b. Respond to rapid response requests from County and other partners identified by the County, including participating in the Outreach Request Application and any other County rapid response procedures. c. Maintain and, as needed, update policies, procedures, and tools for staff to align Housing First principles and enable outreach staff to identify and serve the hardest-to-serve. d. Maintain timely, accurate client records of all clients served in the San Mateo County Clarity/HMIS database (see Exhibit D). All client records will be entered into Clarity in a timely manner (i.e., during or as soon as possible after the services). e. If County requests, participate in expanded or new Clarity functionality that includes additional data on people served. f. Report to County within 24 hours all critical incidents, including death, homicide, suicide or suicide attempt, assaults (to another client or staff) and/or any other significant incident involving any HOT client or staff. g. Participate in County homeless system meetings and the CES. h. Participate in point-in-time homelessness counts and surveys. 10. Grantee matching contributions to the Project a. As a condition of receiving the Grant, Grantee shall contribute the following amounts to the Project from non-Grant funds (Matching Funds): i. $790,856 ii. Grantee shall provide documentation to County sufficient to substantiate its Matching Funds. 11. County will: a. Have the option to add or modify related services, and adjust costs, as agreed upon in writing by County and Grantee, provided that, under no circumstances shall County’s total fiscal obligation exceed the Grant amount. b. Have the option, in consultation with Grantee and upon advance written notice, to schedule, modify the number, frequency, or structure of collaborative meetings based on shifting community needs. Collaborative meetings are meetings with County programs, homeless service providers and other stakeholders. c. Have the option to add, remove, or revise tracking and learning activities, depending on identified need and as agreed upon by both parties. ATTY/AGR.2023.031/County of San Mateo (Agreement for Homeless Outreach) (Page 15 of 27) DocuSign Envelope ID: 6F079F33-00E9-42D4-A508-A3B82FC663F4