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REV: 03-13-23 JB c)Coordinate with design staff as required; d)Conduct regular meetings with contractor to discuss job-site issues, coordination, project budget, and project schedule; e)Notify City’s project manager of any potential problems and conditions which could result in delays and/or change order requests; f)Administer project including processing and reviewing RFIs, submittals, potential change orders, progress payments and potential claims. Review and make recommendations to City’s project manager regarding change order requests, negotiate contract change orders, and related correspondence; g)Answer calls and emails from the public and respond within 24 hours; respond in writing within 3 working days to letters received from the public; h)Ensure appropriate communication between contractor and the public; i)Maintain project files and records and deliver them to City’s project manager upon completion of the project; j)Review contractor progress payment requests; k)Perform a final review of the work with the City and compile a punch list for the contractor; l)Review final quantities and payments and obtain redline as-built plans from the contractor; Follow all applicable requirements for projects with state and federal funding, as outlined in the most recent version of the Caltrans Local Assistance Procedures Manual. C.Construction Inspection. Perform construction observation and inspection services on behalf of the City, including: a)Inspection. Ensure that construction work complies with the project specifications and that the work is completed in a timely fashion and within budget b)Complete required labor interviews, materials and equipment documentation c)Construction coordination d)Coordination of materials testing with testing contractor D.Program Management. Manage prioritization of projects, grant applications and grant administration, consultants and contractors to implement various programs. TRANSPORTATION SERVICES. Upon request by Task Order from the City, the Consultant shall provide civil and transportation planning and engineering services on an as-needed basis. Services could include, but are not limited to the following activities: A.Development Review. Complete local transportation analyses (CEQA and non- CEQA) for development projects (including both level of service (“LOS”) and vehicle-miles traveled (“VMT”) evaluations in addition to other requirements of the City’s Transportation Analysis Manual), peer review of local transportation ATTY/AGR.2023.046/GHD (On-call Engineering Services) (Page 13 of 17)