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REV: 06-22-2023 JB <br />identify assumptions. The CPM schedule will be used to monitor critical tasks and deliverables to meet <br />milestones. The PM will review the schedule regularly with the consultants and City staff to identify risks <br />early and develop appropriate mitigation strategies. <br />Consultant will update the CPM schedule as changes are identified and implemented in accordance with <br />the change management procedure. Any shifts to project milestones will be communicated and <br />coordinated with the Funding Implementation Plan to ensure approved project funding is accounted for. <br />Task B.2 Contract Management <br />B.2.1 Contract Management and Invoice Review <br />Consultant will manage all design consultant contracts and track the progress of contract scope against <br />authorized budgets and contract terms. This effort includes the review and approval of invoices per the <br />procedures established in the PMP. Consultant will develop and use an invoice review checklist to <br />ensure contract compliance, the accuracy of progress reports, and the identification of inconsistencies <br />and errors. <br />Consultant will process amendments to the design consultant contracts as needed and in accordance <br />with the PMP, including facilitation (e.g. negotiating amendment scope, schedule and budget, and <br />drafting staff reports) of any required City Council approvals. <br />B.2.2 Quality Assurance <br />See A.4.4. <br />B.2.3 Cooperative Agreements and Audits <br />In coordination with Caltrans, Consultant will lead the development of the Construction Cooperative <br />Agreement for the pre-construction and construction activities including defining the Construction <br />Management Team and Change Management Board as discussed above in Section A.4.3. <br />TASK B DELIVERABLES <br />1. Project Management Plan, including organization chart (Task A.2), contracting and staffing plan to <br />implement all aspects of the project, and project change management procedures <br />2. Updated all-in cost Project Cost Estimate <br />3. Cost tracking document <br />4. Risk register, ongoing updates <br />5. Project schedule, ongoing updates <br />6. Project cash flow, ongoing updates <br />7. Cost monitoring reports, monthly and ad hoc <br />8. Project status reports, monthly and ad hoc <br />ATTY/AGR.2023.120/Gray-Bowen-Scott (101-84 Project Delivery) (Page 18 of 24)